Get the free Ordinary Council Meeting Minutes - karratha wa gov

This document contains the official minutes of the Ordinary Meeting of Council regarding various activities, decisions, and discussions that took place on 24 February 2025. It includes details about

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes

1. Start with the meeting date, time, and location.
2. List the names of attendees and any absentees.
3. Note the meeting agenda and any changes made to it.
4. Record discussions point by point, highlighting key decisions and motions.
5. Document any votes taken, including the results.
6. Include action items assigned to individuals with deadlines.
7. Summarize any reports or presentations made during the meeting.
8. Conclude with the next meeting's date and time, if scheduled.
9. Ensure clarity and accuracy in writing before finalizing the minutes.
10. Distribute the minutes to all attendees and relevant parties after approval.

Who needs ordinary council meeting minutes?

1. The members of the council for record-keeping and reference.
2. Staff and administration involved in implementing decisions.
3. Community members who may wish to stay informed about council activities.
4. Regulatory bodies that require documentation of council actions.
5. Any stakeholders or organizations that need accountability and transparency from the council.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are official written records that document the discussions, decisions, and actions taken during a regular meeting of a council or board, providing a summary of the meeting's proceedings.

Who is required to file ordinary council meeting minutes?

The secretary or designated officer of the council is typically required to file ordinary council meeting minutes, ensuring that there is an accurate record of the meeting for future reference.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, start by noting the date, time, and location of the meeting, followed by a list of attendees. Record key agenda items, discussions, decisions, and any voting outcomes. Ensure clarity and objectivity, avoiding personal opinions.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide a formal record of the proceedings, help maintain transparency, inform absent members, and serve as a reference for future decisions and actions taken by the council.

What information must be reported on ordinary council meeting minutes?

Ordinary council meeting minutes must report the date, time, and location of the meeting, names of attendees, agenda items discussed, summary of discussions, decisions made, voting results, and action items with assigned responsibilities.