Get the free Ordinary Council Meeting Minutes

The minutes document the proceedings of the Strathbogie Shire Council Ordinary Meeting held on 19 March 2019. It includes details of attendees, business discussed, resolutions made, and future meetings

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes

1. Begin with the date, time, and location of the meeting.
2. List the names of attendees, including council members and any guests.
3. Record the call to order, noting the time the meeting commenced.
4. Approve previous meeting minutes by recording any corrections or acceptance.
5. Document agenda items as they are discussed, summarizing key points.
6. Note any motions made, who made them, and the voting outcomes.
7. Capture important discussions, including any resolutions or recommendations.
8. Record any public comments or input received during the meeting.
9. Document action items, including who is responsible and the deadlines.
10. Conclude with the time of adjournment.

Who needs ordinary council meeting minutes?

1. Council members for reference and accountability.
2. Administrative staff for record-keeping and reporting.
3. Community members who seek transparency and information.
4. Future councils for historical context and guidance.
5. Regulatory authorities or oversight bodies for compliance.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are official written records of the discussions, decisions, and actions taken during a regular meeting of a council.

Who is required to file ordinary council meeting minutes?

Typically, the council secretary or designated officer is required to file ordinary council meeting minutes.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, include the date, time, and location of the meeting, list attendees, summarize discussions on agenda items, note decisions made, and record any action items with deadlines.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide an official record of what transpired during the meeting, ensuring transparency, accountability, and a reference for future meetings.

What information must be reported on ordinary council meeting minutes?

Information that must be reported includes the date, time, and location of the meeting, list of participants, summary of discussions, decisions made, action items, and any votes taken.