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This document contains the minutes from the 191st meeting of the Board of Governors of the Pennsylvania State System of Higher Education, detailing attendance, discussions, approvals, and acknowledgments

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How to fill out meeting minutes

01

Start with the basics: Document the date, time, and location of the meeting.

02

List the names of all attendees and absentees.

03

Write a brief overview of the meeting purpose and agenda.

04

Take notes on key discussions, decisions made, and action items assigned.

05

Include deadlines for each action item and the responsible individuals.

06

Summarize any major points or conclusions reached during the meeting.

07

Review and edit the minutes for clarity and accuracy.

08

Distribute the final version to all attendees and relevant stakeholders.

Who needs meeting minutes?

01

Meeting participants who want to recall discussions and decisions.

02

Absent members to stay informed about what occurred.

03

Team leaders or managers for tracking progress on action items.

04

Stakeholders who require updates on project developments.

05

Organizations needing official records for compliance or audits.

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What is meeting minutes?

Meeting minutes are a written record of the discussions, decisions, and actions taken during a meeting. They serve as an official document that summarizes key points and serves as a reference for participants.

Who is required to file meeting minutes?

Typically, the person designated as the secretary or note-taker for the meeting is responsible for filing meeting minutes. In some organizations, it may be a formal requirement for board members or executive staff.

How to fill out meeting minutes?

To fill out meeting minutes, start with the date, time, and location of the meeting, list attendees, summarize discussions and decisions point by point, record any votes taken, and note action items and responsible parties. Ensure clarity and conciseness.

What is the purpose of meeting minutes?

The purpose of meeting minutes is to provide a formal record of what was discussed and decided during a meeting, to inform absent members, to document actions taken, and to serve as a reference for future discussions or follow-ups.

What information must be reported on meeting minutes?

Meeting minutes should report the date, time, and location of the meeting, names of attendees and absentees, topics discussed, decisions made, action items assigned with deadlines, and any next meeting details.

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