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This document contains the official minutes from the regular meeting of the City Council of Black Jack held on July 18, 2023. It includes the roll call of council members, details of the public hearing

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How to fill out minutes of regular meeting

01

Start by including the date, time, and location of the meeting at the top of the document.

02

List the names of attendees and those who are absent.

03

Note the agenda items discussed during the meeting.

04

Record key points from the discussion for each agenda item.

05

Document decisions made, including any votes taken.

06

Capture action items along with assigned responsibilities and deadlines.

07

Include any other relevant notes or observations.

08

Review the minutes for accuracy and clarity before finalizing.

09

Distribute the minutes to all participants and stakeholders after approval.

Who needs minutes of regular meeting?

01

Meeting participants who need a recap of discussions and decisions.

02

Stakeholders who were unable to attend the meeting.

03

Team members responsible for following up on action items.

04

Management seeking to track progress and ensure accountability.

05

External parties who may be impacted by the meeting outcomes.

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What is minutes of regular meeting?

Minutes of a regular meeting are official written records that summarize the discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of regular meeting?

Typically, the secretary of the organization or designated person is required to file the minutes of a regular meeting.

How to fill out minutes of regular meeting?

To fill out minutes of a regular meeting, note the date, time, and location of the meeting, list attendees and absentees, summarize discussions, record decisions made, and document any action items or follow-up tasks.

What is the purpose of minutes of regular meeting?

The purpose of minutes of a regular meeting is to provide an accurate record of what transpired during the meeting, serve as a reference for future meetings, and ensure accountability for decisions made.

What information must be reported on minutes of regular meeting?

Minutes of a regular meeting must report the date, time, and place of the meeting, names of attendees, a summary of discussions, decisions made, and any assigned tasks or future action items.

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