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This document contains the minutes from the regular meeting of the Board of Aldermen for the City of Riverside, Missouri, held on July 18, 2023. It details the attendance of board members, motions
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How to fill out minutes
How to fill out minutes
01
Start by noting the date, time, and location of the meeting.
02
List the names of attendees and those who are absent.
03
Summarize the main agenda items discussed during the meeting.
04
Record decisions made, including any votes taken.
05
Note any assignments or tasks given to attendees, along with deadlines.
06
Include any important points raised during discussions.
07
Conclude with the time the meeting adjourned.
08
Review and proofread the minutes for clarity and accuracy before distribution.
Who needs minutes?
01
Meeting participants, to have a record of what was discussed.
02
Team members who could not attend, to stay informed about the meeting outcomes.
03
Management, to track decisions and action items for follow-up.
04
Legal or compliance departments, if required for record-keeping purposes.
05
Anyone involved in projects discussed during the meeting, to ensure accountability.
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What is minutes?
Minutes are the official written record of a meeting, capturing discussions, decisions, and actions taken.
Who is required to file minutes?
Typically, the secretary or designated individual of an organization is responsible for filing minutes after a meeting.
How to fill out minutes?
To fill out minutes, include the date, time, and location of the meeting, list attendees, summarize discussions, record decisions made, and note any actions assigned.
What is the purpose of minutes?
The purpose of minutes is to provide a formal and legal record of what transpired during a meeting, serving as a reference for attendees and stakeholders.
What information must be reported on minutes?
Minutes must report the date, time, and place of the meeting, names of attendees, summary of discussions, resolutions passed, and actions to be taken.
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