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Minutes of the Plan Commission meeting held on October 22, 2024, which include attendance, proceedings, and discussions regarding various applications including Munhall Glen PUD, River 504 Townhomes,

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How to fill out minutes

01

Start with the date, time, and location of the meeting.

02

List the names of attendees and their roles.

03

Record the main topics discussed in the order they were addressed.

04

Note decisions made and actions agreed upon, including who is responsible for each action.

05

Write down any important deadlines and next steps.

06

Conclude with the time the meeting ended.

07

Review and edit the minutes for clarity and accuracy before distributing them.

Who needs minutes?

01

Members of the meeting for reference and accountability.

02

Stakeholders who could not attend the meeting to stay informed.

03

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Administrative staff for record-keeping and future reference.

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What is minutes?

Minutes are the official written record of the proceedings and decisions made during a meeting.

Who is required to file minutes?

Minutes are typically required to be filed by the secretary of the meeting or the individual designated to take notes during the meeting.

How to fill out minutes?

Minutes should be filled out by noting the date, time, and location of the meeting, listing attendees, documenting the agenda items discussed, and recording decisions made and action items assigned.

What is the purpose of minutes?

The purpose of minutes is to provide a formalized account of the meeting, ensuring that the discussions, decisions, and action items are documented for future reference.

What information must be reported on minutes?

Minutes must report the date and time of the meeting, names of attendees, specific topics discussed, actions taken, decisions made, and assignments given.

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