Get the free Mileage claims - University of Exeter

UNIVERSITY OF EXE TER ON-LINE EXPENSES MILEAGE CLAIMS To complete a mileage claim, follow the steps set out in the Claim Submission guide and select the item Mileage. Mileage is the specific expense

How to fill out mileage claims - university

How to fill out mileage claims - university:

1. Obtain the necessary forms: Contact the university's finance department or visit their website to obtain the mileage claim forms. These forms are typically available in a printable format.
2. Provide personal details: Fill in your personal information on the form, including your name, employee or student ID number, contact information, and any other required details.
3. Note the date of travel: Enter the date(s) of the travel for which you are claiming mileage. Make sure to be accurate and specify the starting and ending dates if it is a multi-day trip.
4. Record the purpose of travel: Indicate the reason for your travel, whether it is for academic purposes, attending conferences, meetings, or any other official university-related business. Be specific and detailed in explaining the purpose.
5. Include the destination: Write down the starting and ending locations of your travel. If your trip involved multiple stops, mention each destination and the purpose for each stop.
6. Calculate the mileage: Use a mapping service or GPS device to determine the number of miles traveled for each trip. Note down this information accurately.
7. Calculate the reimbursement: Multiply the number of miles traveled by the university's approved reimbursement rate per mile. This rate may vary, so ensure you are using the correct rate provided by the university.
8. Provide additional details: If there are any additional expenses related to the travel that need reimbursement, such as parking fees or toll charges, document them appropriately on the form and keep the supporting receipts.
9. Attach the required documentation: Ensure that you have attached any supporting documentation, such as receipts for toll charges or parking fees, along with the mileage claim form. Keep copies of these documents for your records.
10. Submit the claim: Deliver the completed mileage claim form, along with the necessary documentation, to the designated department within the university's finance department. Follow any specific submission instructions provided by the university.

Who needs mileage claims - university:

1. Students: Students may need to fill out mileage claims for university-related activities, such as off-campus research, internships, study tours, or other academic events.
2. Faculty and Staff: Faculty members and staff members who travel for university business, such as attending conferences, meetings, or conducting research, may be required to submit mileage claims.
3. Administrators: University administrators who travel for official purposes, such as campus visits, recruitment activities, or attending seminars, conferences, or workshops, may need to fill out mileage claims.

Overall, anyone associated with the university who uses their personal vehicle for approved university-related travel may need to fill out mileage claims to be reimbursed for their travel expenses. It is essential to consult the university's policy or contact the finance department for specific guidelines on who needs to submit mileage claims.

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What is mileage claims - university?

Mileage claims - university refer to the reimbursement process for employees who use their personal vehicles for work-related purposes at the university.

Who is required to file mileage claims - university?

Employees who use their personal vehicles for work-related purposes at the university are required to file mileage claims.

How to fill out mileage claims - university?

To fill out mileage claims - university, employees need to submit a form provided by the university with details such as date of travel, starting point, destination, and total miles driven.

What is the purpose of mileage claims - university?

The purpose of mileage claims - university is to reimburse employees for the use of their personal vehicles for work-related travel.

What information must be reported on mileage claims - university?

Information such as date of travel, starting point, destination, and total miles driven must be reported on mileage claims - university.

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