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Official minutes documenting the proceedings of the Board of Aldermen meeting in Kimberling City, Missouri including financial reports, ordinance readings, and resolutions.
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How to fill out minutes of regular meeting

01
Start with the date and time of the meeting.
02
List the names of attendees and note any absentees.
03
Include the meeting agenda or purpose.
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Summarize discussions and decisions made for each agenda item.
05
Note any action items, including responsible parties and deadlines.
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Record any key points or additional contributions from participants.
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End with the time the meeting adjourned.
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Review and edit for clarity before distributing.

Who needs minutes of regular meeting?

01
Participants of the meeting for reference.
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Absent members to keep them informed.
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Management for accountability and tracking decisions.
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Legal departments in case of disputes.
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Future planning and project teams for continuity.

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Minutes of a regular meeting are the official written record that summarizes the discussions, decisions, and actions taken during the meeting.
Typically, the secretary of the organization or a designated minute-taker is required to file the minutes of the regular meeting.
To fill out minutes, include the date, time, and location of the meeting, a list of attendees, the agenda items discussed, key points of discussion, decisions made, and any assigned action items.
The purpose of minutes is to provide a formal record of what transpired during the meeting, ensuring accountability and serving as a reference for future discussions.
Minutes should report the meeting's date, time, location, attendees, agenda items, summaries of discussions, decisions made, and any action items assigned.
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