Get the free Active Travel Expense Voucher Old form revision 2-2-04

Reset Form P. O Box 2 Green Bank, WV 24944-0002 Tel. (304) 456-2011 520 Element Road Charlottesville, VA 22903-2475 Tel. (434) 296-0211 National Radio Astronomy Observatory Associated Universities,

How to fill out active travel expense voucher

How to fill out an active travel expense voucher:

1. Obtain a copy of the active travel expense voucher form. This form is typically provided by your employer or the organization responsible for reimbursing your travel expenses.
2. Fill in your personal information, including your full name, employee number, and contact information. Make sure to double-check the accuracy of this information to avoid any delays in processing your reimbursement.
3. Indicate the purpose of your travel by specifying whether it was for business-related activities, attending a conference or training, or any other relevant reason. This information will help the organization understand the nature of your travel expenses.
4. Provide the details of your trip, such as the departure and return dates, as well as the destination(s) visited. If you had multiple destinations during the trip, ensure you include each location and the corresponding dates of visit.
5. Record the mode of transportation used during the trip, whether it was by air, train, bus, or any other form of transport. Include the specific flight or ticket numbers, if applicable, as well as the total distance traveled.
6. Itemize your expenses by category, such as accommodation, meals, transportation, and any other eligible expenses. Be sure to keep all receipts and attach copies of them to your travel expense voucher. Provide a brief description of each expense and the amount spent.
7. Calculate the total amount spent on your travel expenses by adding up the costs in each category. Make sure to include any applicable taxes or fees.
8. If you received any cash advances or allowances from your employer, indicate the amount received and subtract it from your total expense amount. This will help determine the net reimbursement you are entitled to.
9. Sign and date the travel expense voucher to certify that the information provided is accurate and complete. Remember to also obtain any required approvals or signatures from your supervisor or the designated person responsible for reviewing and authorizing travel expenses.
10. Submit the completed travel expense voucher, along with all supporting documentation, to the appropriate department or individual within your organization. Follow any specific submission procedures or deadlines outlined by your employer.

Who needs an active travel expense voucher?

1. Employees who have been authorized to travel for business purposes by their employer or organization typically need to fill out an active travel expense voucher. This voucher allows the employee to claim reimbursement for eligible travel expenses incurred during the authorized trip.
2. Contractors or consultants who have been engaged by an organization to provide services and are required to travel for work may also need to complete an active travel expense voucher. It ensures that their reimbursable expenses are properly recorded and refunded by the organization.
3. Individuals attending conferences, seminars, or other professional development events on behalf of their employer may need to fill out an active travel expense voucher to seek reimbursement for their travel-related costs.

In summary, an active travel expense voucher is necessary for employees, contractors, or individuals traveling for business or work-related purposes to claim reimbursement for their eligible travel expenses.

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What is active travel expense voucher?

An active travel expense voucher is a form used to report expenses incurred while traveling for work-related purposes.

Who is required to file active travel expense voucher?

Employees who have incurred travel expenses as part of their job responsibilities are required to file an active travel expense voucher.

How to fill out active travel expense voucher?

To fill out an active travel expense voucher, you need to provide details of your expenses such as travel dates, destinations, purpose of travel, and itemized expenses.

What is the purpose of active travel expense voucher?

The purpose of an active travel expense voucher is to track and report expenses related to work-related travel to ensure accurate reimbursement.

What information must be reported on active travel expense voucher?

Information such as travel dates, destinations, purpose of travel, itemized expenses, and receipts must be reported on an active travel expense voucher.