Get the free Ordinary Council Meeting Minutes

Minutes from the Ordinary Council Meeting of the Shire of Broomehill-Tambellup held on 20 February 2025, detailing the proceedings, decisions, and discussions during the meeting.

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes

1. Title the document clearly as 'Ordinary Council Meeting Minutes'.
2. Include the date, time, and location of the meeting at the top of the minutes.
3. List the names of the attendees and any absentees.
4. Specify the meeting agenda as outlined prior to the meeting.
5. Write a summary of discussions for each agenda item, focusing on key points and decisions made.
6. Record the motions made, who seconded them, and the outcomes (approved, rejected, tabled).
7. Note any action items that need to be addressed after the meeting, including who is responsible for each item.
8. Include a section for announcements or remarks at the end of the minutes.
9. Review the draft minutes for accuracy and clarity before finalizing.
10. Distribute the finalized minutes to all attendees and relevant stakeholders.

Who needs ordinary council meeting minutes?

1. Council members who attended the meeting.
2. Absent council members for their awareness and updates.
3. Administrative staff for record-keeping purposes.
4. Community members seeking transparency about council decisions.
5. Any stakeholders or organizations affected by the council's decisions.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are the official written records of the proceedings, discussions, decisions, and actions that take place during a regular council meeting.

Who is required to file ordinary council meeting minutes?

Typically, the secretary or designated official of the council is required to file ordinary council meeting minutes, ensuring they are documented and archived appropriately.

How to fill out ordinary council meeting minutes?

Ordinary council meeting minutes should be filled out by noting the date, time, location, attendees, agenda items discussed, decisions made, and any actions required, and then signed by the person responsible for documenting the meeting.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide a clear and accurate account of the discussions and decisions made during the meeting, serving as a legal record and a guide for future reference.

What information must be reported on ordinary council meeting minutes?

Ordinary council meeting minutes must report the date and time of the meeting, names of attendees and absentees, agenda items, key discussions and decisions, votes taken, and any assigned actions or responsibilities.