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MINUTES May 13, 2015 W5AQA Call to Order: 7:30 PM, President David Johnson, KB5YIW, presiding 17 members, 1 guest present (see attachment 1). There being a minimum of 11 active members required for
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01
Start by writing the date and time at the top of the page - "May 13, 2015, [insert time]."
02
Include the name of the meeting and its purpose, for example, "Minutes for [meeting name], held to discuss [meeting purpose]."
03
List the attendees present in the meeting, including their names and roles. You can also mention any notable attendees or guests.
04
Begin documenting the proceedings of the meeting, capturing the key points discussed, decisions made, and actions taken. Use clear and concise language while avoiding personal opinions or biases.
05
When documenting discussions, it is useful to include both the topic or agenda item being discussed and a summary of the key points or conclusions reached during the discussion.
06
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07
Record any official votes or polls conducted during the meeting, along with the results.
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End the minutes by summarizing the main conclusions or outcomes of the meeting.
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Include any additional information deemed relevant or necessary, such as upcoming meeting dates, announcements, or important reminders.
Who needs minutes May 13, 2015:
01
The chair or facilitator of the meeting would require the minutes as an official record of the proceedings.
02
Attendees who need to refer back to the discussions, decisions, or assigned tasks would find the minutes useful.
03
Management or higher-level stakeholders who were not present in the meeting may need the minutes to stay informed about the progress or outcomes discussed.
Overall, minutes serve as a detailed account of a meeting's activities and decisions, ensuring clarity, accountability, and documentation of important information.
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