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The Corporation of the City of Kawartha Lakes ADDITIONAL AGENDA REGULAR COUNCIL MEETING DATE: TUESDAY, AUGUST 12, 2014, CLOSED SESSION COMMENCING AT 1:45 P.M. COUNCIL CHAMBERS OPEN SESSION COMMENCING

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How to fill out closed session commencing at

How to fill out closed session commencing at:

01

Determine the purpose: Before filling out the closed session, it is crucial to identify the purpose of the meeting. Is it for discussing sensitive matters, making important decisions, or addressing confidential issues? Clarifying the objective will help ensure that the closed session is focused and productive.

02

Choose the attendees: In a closed session, only specific individuals are allowed to participate. These may include board members, key stakeholders, or individuals directly involved in the matter being discussed. Clearly identify who needs to be present to maintain confidentiality and promote open communication.

03

Define the agenda: Just like any meeting, a closed session should have a clear agenda. Define the topics that will be discussed and the order in which they will be addressed. This will help keep the meeting organized and prevent any unnecessary digressions.

04

Set a timeframe: It is essential to allocate a specific duration for the closed session. This will help in managing time effectively and ensuring that all important matters are addressed within the allotted time. Consider the complexity of the issues and the number of topics to determine an appropriate duration.

05

Document the proceedings: It is crucial to take accurate minutes during the closed session. These minutes should capture the main points discussed, decisions made, and any actions to be taken. Confidentiality should be maintained while still preserving the essential details for future reference.

Who needs closed session commencing at?

01

Board of Directors: In organizations, the board of directors may need a closed session commencing at to discuss highly confidential matters, sensitive issues, or strategic decisions that should not be disclosed to the public or other stakeholders.

02

Teams or departments: In some cases, specific teams or departments may require a closed session to address internal matters, such as performance evaluations, restructuring plans, or confidential projects. This allows for open and frank discussions without concerns about information leakage.

03

Legal and HR departments: Legal and human resources departments often hold closed sessions to discuss legal cases, employee grievances, or matters requiring utmost confidentiality. This ensures that sensitive information is handled discreetly and protects the privacy of individuals involved.

04

Government agencies: In the government sector, closed sessions are frequently conducted to discuss classified information, national security matters, or sensitive negotiations. These closed sessions help maintain transparency while safeguarding critical information from the public.

05

Non-profit organizations: Non-profit organizations may also have closed sessions to discuss donor information, sensitive financial matters, or potential conflicts of interest. These closed sessions ensure that high standards of governance and accountability are maintained.

Overall, closed sessions commencing at are beneficial for any individual, team, or organization when there is a need for privacy, confidentiality, and open communication on sensitive matters.

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What is closed session commencing at?

Closed session commences at 10:00 AM.

Who is required to file closed session commencing at?

The board secretary is required to file the closed session commencing at.

How to fill out closed session commencing at?

To fill out closed session commencing at, the board secretary must include the date, time, location, and agenda items.

What is the purpose of closed session commencing at?

The purpose of closed session commencing at is to discuss confidential or sensitive matters that require privacy.

What information must be reported on closed session commencing at?

The information that must be reported on closed session commencing at includes the topics discussed, decisions made, and any action items.

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