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Agenda Regular Meeting Perry Municipal Authority Meeting August 3, 2015, Perry Council Chambers 729 Cedar Street, Perry, Oklahoma 73077 6:15 P.M. Meeting Called to Order Roll Call Declaration of Quorum

How to fill out agenda will not be

1. Start by gathering all the relevant information for the agenda, such as the date, time, and location of the event. This will help you organize your thoughts and ensure that you include all the necessary details.
2. Identify the main topics or agenda items that need to be discussed or addressed during the meeting. This could include specific tasks, projects, or goals that need to be covered.
3. Prioritize the agenda items in a logical order, taking into consideration any time constraints or dependencies between topics. This will help ensure that the meeting stays on track and that all important issues are addressed.
4. Create a clear and concise title or heading for each agenda item. This will make it easier for participants to understand the purpose of each topic and prepare accordingly.
5. Provide a brief description or summary of each agenda item to provide context and background information. This will help participants understand the importance of each topic and be better prepared for discussion.
6. Assign a specific amount of time for each agenda item to ensure that the meeting stays within the allotted time frame. This will help manage expectations and keep the meeting focused and efficient.
7. If necessary, include any supporting documents or materials that participants may need to review prior to the meeting. This could include reports, presentations, or data that will be discussed during the agenda item.
8. Distribute the agenda to all the participants well in advance of the meeting. This will give them sufficient time to review the topics and come prepared with any questions or input.
9. During the meeting, follow the agenda closely and guide the discussion to stay on track. This will help prevent tangents or irrelevant discussions that could derail the meeting.
10. Follow up the meeting with minutes or notes that capture the key points and decisions made during the meeting. This will serve as a reference for participants and help ensure that action items are implemented.

Who needs agenda will not be:

1. Individuals or teams involved in project management or task coordination can benefit from having a well-structured agenda. It helps ensure that everyone is clear on the goals, tasks, and timelines.
2. Meeting organizers or facilitators who want to maintain control and structure during the meeting can benefit from using an agenda. It provides a roadmap for the discussion and helps keep everyone focused.
3. Participants in the meeting can benefit from having an agenda because it helps them prepare in advance, know what to expect, and come ready with any necessary information or materials.

In summary, filling out an agenda requires gathering information, identifying agenda items, prioritizing them, creating titles and descriptions, assigning time frames, providing supporting documents, distributing it in advance, guiding the meeting, and documenting the key points. Those involved in project management, meeting organization, and meeting participation can benefit from having an agenda.

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