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State of New York Department of Taxation and Finance Office of Budget and Management Analysis Purchasing Unit Building 9 Room 234 W A Harriman Campus Albany, NY 12227 INVITATION FOR BIDS IMPORTANT:

How to fill out faxed email bid submissions

How to fill out faxed email bid submissions:

1. Begin by organizing the necessary documents and information requested in the bid submission. This typically includes project details, pricing information, qualifications, references, and any other specific requirements mentioned in the bid.
2. Prepare a cover letter or email introduction that clearly identifies the purpose of the bid submission. Include your contact information, company details, and any relevant references or certifications.
3. Follow any specific formatting or document naming conventions mentioned in the bid instructions. This may include using specific file formats, labeling documents with specific names, or adhering to a certain file size limit.
4. Ensure all documents are complete and accurate before sending. Double-check for any grammatical errors, missing information, or formatting issues.
5. If using a fax machine, load the necessary documents into the machine and dial the recipient's fax number. Follow the prompts on the machine to send the documents.
6. If submitting electronically, convert the necessary documents into PDF files. Attach the files to an email and address it to the specified recipient. Include a clear subject line that references the bid submission.
7. In the body of the email, include a brief message introducing yourself and summarizing the bid submission. Thank the recipient for their consideration and provide any additional contact information if needed.
8. Review the email and attachments one final time to ensure everything is correct before hitting the send button. Consider sending a test email to yourself or a colleague to confirm that all the documents can be opened and read properly.
9. Lastly, keep records of the bid submission, including any confirmation emails or fax receipts, as proof of submission.

Who needs faxed email bid submissions?

1. Small businesses or contractors looking to participate in government or corporate procurement processes that still require physical documentation.
2. Organizations or departments within companies that prefer receiving bid submissions through fax for ease of handling and record-keeping.
3. Vendors or suppliers who want to showcase their abilities and qualifications for specific projects to potential clients or customers who request bid submissions in this format.

For pdfFiller’s FAQs

What is faxed email bid submissions?

Faxed email bid submissions are bid proposals that are submitted via fax or email.

Who is required to file faxed email bid submissions?

Vendors or contractors participating in a bidding process may be required to file faxed email bid submissions.

How to fill out faxed email bid submissions?

Faxed email bid submissions can be filled out by completing the bid form provided by the organization and submitting it via fax or email.

What is the purpose of faxed email bid submissions?

The purpose of faxed email bid submissions is to allow vendors to submit their proposals electronically, making the bidding process more efficient.

What information must be reported on faxed email bid submissions?

Faxed email bid submissions must include details such as the vendor's contact information, bid amount, and any other required documentation.

How can I edit faxed email bid submissions on a smartphone?

The best way to make changes to documents on a mobile device is to use pdfFiller's apps for iOS and Android. You may get them from the Apple Store and Google Play. Learn more about the apps here. To start editing faxed email bid submissions, you need to install and log in to the app.

How do I complete faxed email bid submissions on an iOS device?

pdfFiller has an iOS app that lets you fill out documents on your phone. A subscription to the service means you can make an account or log in to one you already have. As soon as the registration process is done, upload your faxed email bid submissions. You can now use pdfFiller's more advanced features, like adding fillable fields and eSigning documents, as well as accessing them from any device, no matter where you are in the world.

How do I complete faxed email bid submissions on an Android device?

Use the pdfFiller mobile app and complete your faxed email bid submissions and other documents on your Android device. The app provides you with all essential document management features, such as editing content, eSigning, annotating, sharing files, etc. You will have access to your documents at any time, as long as there is an internet connection.