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Minutes of the regular meeting held by the Oklahoma Turnpike Authority, detailing the proceedings, decisions, and reports from the meeting.
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How to fill out minutes
How to fill out minutes
01
Title the document: Include the name of the meeting and the date.
02
List attendees: Record who was present and who was absent.
03
Record the meeting purpose: State the main objectives of the meeting.
04
Detail discussions: Summarize key discussions and points made by attendees.
05
Note decisions made: Clearly outline any decisions that were reached.
06
Action items: List any tasks assigned during the meeting, including responsible persons and deadlines.
07
Review and finalize: Proofread the minutes for accuracy and clarity, then distribute to attendees.
Who needs minutes?
01
Team members who attended the meeting for reference.
02
Stakeholders who need to stay informed about decisions and actions.
03
New team members who were not present but need to understand past discussions.
04
Managers or supervisors who require updates on project progress.
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What is minutes?
Minutes are the official written record of a meeting, detailing the discussions, decisions, and actions taken.
Who is required to file minutes?
Typically, the secretary of the meeting or designated minute-taker is responsible for filing minutes.
How to fill out minutes?
Minutes should be filled out by noting the date, time, and location of the meeting, attendees present, a summary of discussions, decisions made, and actions assigned to individuals.
What is the purpose of minutes?
The purpose of minutes is to provide an accurate and formal record of what occurred during a meeting, serving as a reference for future discussions and decisions.
What information must be reported on minutes?
Minutes must typically report the names of attendees, any decisions made, actions assigned, topics discussed, and any follow-up tasks.
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