Get the free Notice of Annual General Meeting And Proxy Form - Gold Fields

Notice of Annual General Meeting For the year ended 31 December 2012 Notice of Annual General Meeting Notice is hereby given to shareholders that the Annual General Meeting (AGM) of Gold Fields Limited

How to fill out notice of annual general

How to fill out notice of annual general:

1. Start by clearly stating the purpose of the notice. Include the name of the company or organization, the date, time, and location of the annual general meeting.
2. Include a brief agenda of the meeting. This should outline the items or topics that will be discussed or voted upon during the meeting. Be sure to include any specific details such as proposed resolutions or special presentations.
3. Clearly state who is eligible to attend the meeting. This could be all shareholders, members, or specific individuals such as board members or executives. Include any requirements for attendance such as pre-registration or identification.
4. Indicate if any proxy voting will be allowed. This allows individuals who cannot attend the meeting to still have their vote counted. Provide instructions on how to appoint a proxy and any deadlines associated with this process.
5. Include any special instructions or requirements for attendees. This could include dress code, parking information, or any necessary documentation required for entry into the meeting.
6. Provide contact information for any questions or concerns regarding the notice or the meeting. This could include a phone number, email address, or website where attendees can reach out for further information.

Who needs notice of annual general:

1. Shareholders: Shareholders of a company need to receive a notice of the annual general meeting as it is an opportunity for them to participate in decision-making and exercise their voting rights.
2. Members of an organization: Non-profit organizations or associations often hold annual general meetings to update members on the organization's activities and to discuss any important matters. Members need to be notified so that they can attend and contribute to the decision-making process.
3. Board members: Board members of a company or organization need to be informed about the annual general meeting as they are responsible for making important decisions and setting strategies for the organization.

In conclusion, the notice of annual general should be filled out with clear and concise information about the meeting's purpose, agenda, eligibility, proxy voting, special instructions, and contact information. It is necessary for shareholders, members, and board members to receive the notice in order to attend and participate in the annual general meeting.

For pdfFiller’s FAQs

What is notice of annual general?

The notice of annual general is a formal communication sent to members of an organization informing them about the upcoming annual general meeting.

Who is required to file notice of annual general?

Any organization or company that is required to hold an annual general meeting is required to file a notice of annual general.

How to fill out notice of annual general?

The notice of annual general can be filled out by providing details such as date, time, location of the meeting, agenda, and any voting items.

What is the purpose of notice of annual general?

The purpose of the notice of annual general is to inform members about the annual general meeting and provide them with the necessary information to participate.

What information must be reported on notice of annual general?

The notice of annual general must include details such as date, time, location of the meeting, agenda, voting items, and any other relevant information.

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