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Minutes from the University Faculty Senate meeting held at Shawnee State University on November 25, 2019, detailing discussions, proposals, and updates from faculty and administration.

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How to fill out minutes

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Prepare an agenda before the meeting.

02

Record the names of attendees and absentees.

03

Note the date, time, and location of the meeting.

04

Write down the main points discussed for each agenda item.

05

Capture decisions made and action items assigned, along with responsible individuals.

06

Summarize any important discussions or contributions.

07

Review the minutes for accuracy before distribution.

08

Distribute the minutes to all participants promptly after the meeting.

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What is minutes?

Minutes are the official written record of the proceedings and decisions made during a meeting.

Who is required to file minutes?

Minutes are typically required to be filed by the secretary or designated individual responsible for documenting the meeting within formal organizations, such as boards or committees.

How to fill out minutes?

To fill out minutes, start by noting the date, time, and location of the meeting, list attendees, document the agenda items discussed, summarize the discussions, and record decisions made and any action items assigned.

What is the purpose of minutes?

The purpose of minutes is to provide an accurate and official record of a meeting, to facilitate follow-up on action items, and to maintain transparency and accountability.

What information must be reported on minutes?

Minutes must report the meeting date, time, and location; attendee names; agenda items; summary of discussions; decisions made; and any assigned tasks or deadlines.

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