Get the free Records Disposition Authorization

This form is used to obtain approval for the disposition (destruction or transfer) of public records in accordance with Connecticut General Statutes, specifically CGS §7-109. It also provides instructions

How to fill out records disposition authorization

How to fill out records disposition authorization

1. Obtain the records disposition authorization form from your organization's records management department.
2. Fill in the organization's name and contact information at the top of the form.
3. Provide a clear description of the records to be disposed of, including types, dates, and any relevant file numbers.
4. Indicate the proposed disposal method (e.g., shredding, recycling) in the designated section of the form.
5. Specify the retention period for the records being disposed of, ensuring it complies with organizational policies and legal requirements.
6. List the names and signatures of individuals authorized to approve the disposition.
7. Submit the completed form to the records management department for review and final approval.

Who needs records disposition authorization?

1. Any organization or department that manages records and needs to dispose of them must have a records disposition authorization.
2. Personnel handling records management tasks, including records managers, compliance officers, and administrators.
3. Staff responsible for maintaining legal and regulatory compliance related to record-keeping.

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What is records disposition authorization?

Records disposition authorization is a formal process that allows organizations to manage the retention and destruction of records, ensuring compliance with legal and regulatory requirements.

Who is required to file records disposition authorization?

Typically, any department or entity within an organization that handles records, including administrative, legal, and compliance teams, is required to file records disposition authorization.

How to fill out records disposition authorization?

To fill out records disposition authorization, you need to provide details such as the type of records, retention periods, the reason for disposition, and approvals from relevant authorities.

What is the purpose of records disposition authorization?

The purpose of records disposition authorization is to establish a clear and documented process for the lawful disposal of records, thereby minimizing risks associated with record retention.

What information must be reported on records disposition authorization?

The information that must be reported includes the record series title, retention schedule, reason for disposition, requestor details, and approvals from designated authorities.