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Minutes of the Commission on State Mandates meeting held on March 23, 2018, discussing various agenda items including the approval of minutes, public comments, incorrect reduction claims, and updates

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How to fill out minutes

01

Start with the date, time, and location of the meeting.

02

List the names of attendees and any absentees.

03

Write down the agenda items in order of discussion.

04

Summarize key discussions for each agenda item, noting any decisions made.

05

Record action items, including who is responsible for each task and due dates.

06

Include any follow-up meeting information if applicable.

07

Conclude with the time the meeting ended.

Who needs minutes?

01

Meeting participants for reference and accountability.

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Stakeholders who were unable to attend to keep them informed.

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What is minutes?

Minutes are the official written record of the proceedings and decisions made during a meeting.

Who is required to file minutes?

Typically, the secretary of the organization or the person designated to take notes during the meeting is required to file minutes.

How to fill out minutes?

To fill out minutes, start by writing the date, time, and location of the meeting, list attendees, record discussions, decisions made, and any actions to be taken, and finally, summarize key points.

What is the purpose of minutes?

The purpose of minutes is to provide a clear and accurate record of what transpired during a meeting, serving as an official reference for future meetings and decisions.

What information must be reported on minutes?

Minutes must include the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, action items, and any votes taken.

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