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This memorandum serves as an undertaking by a petty cash custodian acknowledging receipt of funds and acceptance of responsibility regarding petty cash management rules and policy.
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How to fill out undertaking by petty cash

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How to fill out undertaking by petty cash

01
Gather all necessary receipts and documentation for the expenses.
02
Fill in the date at the top of the undertaking form.
03
List each item or expense on a new line, including a brief description, the amount, and the date incurred.
04
Attach all relevant receipts to the undertaking form.
05
Calculate the total amount being claimed and clearly indicate it at the bottom of the form.
06
Sign and date the bottom of the undertaking form to verify accuracy.

Who needs undertaking by petty cash?

01
Employees who incur expenses on behalf of the company.
02
Departments that handle operational costs and require reimbursements.
03
Finance teams responsible for managing petty cash and expense tracking.

What is Undertaking by Petty Cash Custodian Form?

The Undertaking by Petty Cash Custodian is a writable document that should be submitted to the relevant address in order to provide specific information. It has to be filled-out and signed, which is possible manually in hard copy, or by using a certain solution like PDFfiller. It lets you complete any PDF or Word document directly in your browser, customize it depending on your needs and put a legally-binding e-signature. Once after completion, the user can send the Undertaking by Petty Cash Custodian to the relevant receiver, or multiple ones via email or fax. The editable template is printable as well thanks to PDFfiller feature and options presented for printing out adjustment. Both in electronic and in hard copy, your form should have a clean and professional appearance. It's also possible to turn it into a template to use later, without creating a new file from scratch. All that needed is to edit the ready template.

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An undertaking by petty cash is a document that outlines the terms and conditions under which petty cash funds are managed and used for small and incidental expenses.
Typically, employees or departments that manage petty cash funds are required to file an undertaking by petty cash to ensure accountability and proper use of the funds.
To fill out an undertaking by petty cash, provide details such as the purpose of the funds, the amount requested, the name of the custodian, and a signature confirming acknowledgment of the policies governing petty cash.
The purpose of undertaking by petty cash is to establish clear guidelines for the use of petty cash to prevent misuse and ensure proper tracking of small expenditures.
Information that must be reported includes the total amount of petty cash available, specific expenditures made, receipts for purchases, and the custodian's signature attesting to compliance with policies.
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