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INPUT University Library Ruth Lilly Special Collections and Archives UL 0133 (317) 2740464 http://www.ulib.iupui.edu/special/ University Archives Use Only Accession Number: University Archives Transmittal/Inventory
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How to fill out the university archives transmittal inventory form:

01
Start by entering the date of the form in the designated field. This is important for record-keeping purposes.
02
Next, provide the name of the department or office submitting the form. This helps identify the source of the records being transferred.
03
In the "Recipient" section, indicate the name of the university archives or records management department that will be receiving the materials.
04
Provide a brief description of the records being transferred. This can include the type of records, the date range, and any relevant details about the content.
05
If applicable, fill in the box for the quantity of records being transferred. This could be the number of files, boxes, or other units of measurement.
06
Indicate the method of transportation you will be using to send the records to the archives. This can include options such as hand-delivery, courier service, or mail.
07
Consider providing additional information or special instructions in the "Notes" section. This could include any specific handling or access requirements for the records.
08
Finally, include the name and contact information of the person responsible for the transfer. This ensures that the archives can reach out if they have any questions or need further clarification.

Who needs the university archives transmittal inventory form?

01
University departments or offices that have records or materials they wish to transfer to the university archives.
02
Records management personnel responsible for overseeing the transfer and organization of records within the university.
03
The university archives or records management department themselves, as they will use this form to keep track of incoming records and ensure proper documentation and retrieval.
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University archives transmittalinventory form is a document used to transmit records to the university archives for preservation and access.
University staff members responsible for managing and preserving historical records are required to file the university archives transmittalinventory form.
To fill out the form, one must provide detailed information about the records being transmitted, including descriptions, dates, and any restrictions on access.
The purpose of the form is to ensure that important historical records are properly preserved and made accessible to researchers.
Information such as record descriptions, dates, restrictions on access, and any related documentation must be reported on the university archives transmittalinventory form.
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