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Minutes of the regular meeting of the DelavanDarien School District Board of Education, detailing attendance, discussions, decisions, and reports from the meeting held on May 11, 2015.
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How to fill out minutes
How to fill out minutes
01
Start by including the date, time, and location of the meeting.
02
List the attendees, noting any absentees.
03
Summarize the key points discussed, organizing them by agenda item.
04
Record decisions made and any actions assigned, including who is responsible and deadlines.
05
Note any important discussions or questions raised.
06
Conclude with the time the meeting adjourned and the date and time of the next meeting.
Who needs minutes?
01
Meeting participants who want to recall what was discussed.
02
Absent members who need to catch up on the discussions.
03
Management or stakeholders who require updates on decisions.
04
Anyone tasked with follow-up actions or next steps.
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What is minutes?
Minutes are official written records of the proceedings and decisions made during meetings.
Who is required to file minutes?
Minutes are typically required to be filed by the secretary or designated individual responsible for record-keeping in an organization.
How to fill out minutes?
Minutes should be filled out by noting the date, time, and location of the meeting, listing attendees, summarizing discussions, recording decisions made, and noting any action items and their responsible parties.
What is the purpose of minutes?
The purpose of minutes is to provide a formal and accurate account of what transpired during a meeting, serve as a reference for future meetings, and ensure accountability for decisions made.
What information must be reported on minutes?
Minutes must include the date and time of the meeting, names of attendees, topics discussed, decisions made, action items assigned, and any other relevant notes.
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