Get the free Single/Sole Source Justification Form - University of the Pacific

Print Form SOLE/SINGLE SOURCE JUSTIFICATION FORM GOODS AND SERVICES Controllers Office Purchasing A Sole/Single Justification may be made when there is clearly and legitimately a single source of

How to fill out singlesole source justification form

How to fill out singlesole source justification form:

1. Start by providing the necessary information about your organization, such as its name, address, and contact details. This helps the form to be properly identified and processed.
2. Specify the project or requirement for which you are requesting a singlesole source justification. Clearly describe the nature, scope, and purpose of the project or requirement.
3. Indicate the reasons that justify a singlesole source procurement. This could include factors such as technical compatibility, exclusive rights, or extreme urgency. Provide detailed explanations to support your justification.
4. Identify any potential vendors or suppliers that can fulfill the project or requirement. Include their contact information and a brief description of their capabilities and expertise.
5. Describe the efforts made to conduct a market analysis or research alternative procurement methods. This demonstrates that you have considered other options before resorting to singlesole source.
6. Provide any supporting documentation or evidence that backs up your justification. This may include quotes, proposals, or past performance records of the selected vendor.
7. If applicable, outline any steps taken to negotiate fair and reasonable pricing with the selected vendor. Explain how the offered price compares to market rates and why it is considered acceptable.
8. Obtain the necessary approvals and signatures from the appropriate authority within your organization. This could be a procurement officer, department head, or executive.
9. Review the completed form for accuracy and completeness. Make sure all sections are filled out correctly and that all required attachments are included.

Who needs singlesole source justification form:

1. Government organizations or agencies that are subject to procurement regulations often require singlesole source justification forms. This ensures transparency and accountability in the procurement process.
2. Companies or organizations that have strict purchasing policies or procedures may also require singlesole source justification forms when considering non-competitive purchasing methods.
3. Any entity that needs to justify and document their decision to procure goods or services from a specific vendor without competitive bidding may need to use a singlesole source justification form.

For pdfFiller’s FAQs

What is singlesole source justification form?

The singlesole source justification form is a document used to explain why a contract is being awarded to a single vendor without competitive bidding.

Who is required to file singlesole source justification form?

Government agencies or organizations that are awarding a contract to a single vendor without competitive bidding are required to file the singlesole source justification form.

How to fill out singlesole source justification form?

To fill out the singlesole source justification form, provide specific details about why the contract is being awarded to a single vendor without competitive bidding, including reasons for selecting the vendor, pricing information, and any potential conflicts of interest.

What is the purpose of singlesole source justification form?

The purpose of the singlesole source justification form is to ensure transparency and accountability in the process of awarding contracts without competitive bidding.

What information must be reported on singlesole source justification form?

The singlesole source justification form must include information such as the vendor's name, reasons for selecting the vendor, pricing details, potential conflicts of interest, and any other pertinent information.

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