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Print Form 20152016 CAPITAL BUDGET PROJECT REQUEST FORM Requested Completion Date Building Name/Campus Location Submitted by Department Project Title Phone Number Cost Estimate Email Address Lafayette.edu

How to fill out capital project request form

How to fill out a capital project request form:

1. Begin by clearly identifying the purpose of the project and its objectives. Provide a concise description of the project and its intended outcome.
2. Include detailed cost estimates for the project, breaking down expenses into categories such as materials, labor, equipment, and any additional costs. Provide accurate and realistic figures to ensure proper budgeting and resource allocation.
3. Outline the proposed timeline for the project, including key milestones and deadlines. This will help stakeholders understand the project's expected duration and manage their expectations accordingly.
4. Identify the resources needed for the project, such as personnel, equipment, and facilities. Specify any special requirements or considerations that may be necessary for the successful execution of the project.
5. Assess the potential risks and challenges associated with the project. Identify possible obstacles or issues that may arise and propose mitigation strategies to minimize their impact on the project's success.
6. Clearly state the expected benefits and outcomes of the project. Highlight any anticipated improvements or advantages that the project will bring to the organization or community.

Who needs a capital project request form?

1. Project managers: Capital project request forms are essential tools for project managers who need to gather detailed information about proposed projects. These forms provide a structured framework to outline the project's scope, costs, and objectives, facilitating effective planning and decision-making.
2. Department heads: Capital project request forms are often required by department heads who are responsible for allocating resources within an organization. These forms help them evaluate the feasibility and value of proposed projects and determine their priority within the broader organizational goals.
3. Finance and budgeting teams: Capital project request forms are crucial for finance and budgeting teams who need accurate information to assess the financial impact of proposed projects. These forms provide the necessary details to evaluate the project's costs, expected returns, and feasibility within the organization's budgetary constraints.
4. Executive management: Capital project request forms play a vital role in the decision-making process for executive management. These forms provide the information needed to evaluate the alignment of proposed projects with the organization's strategic goals and determine whether they should be approved or declined.
5. Stakeholders and investors: Capital project request forms may be shared with stakeholders and investors who have an interest in the organization's projects and initiatives. These forms help stakeholders understand the proposed projects' details, objectives, and expected outcomes, allowing them to make informed decisions and provide necessary support.

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