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This document outlines the process and requirements for making emergency purchases at the University when competitive procurement methods cannot be used.
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How to fill out emergency purchase request
How to fill out emergency purchase request
01
Identify the item or service that needs to be purchased.
02
Gather supporting documentation or justification for the emergency purchase.
03
Fill out the emergency purchase request form with accurate details, including item description, quantity, and cost.
04
Specify the urgency of the request and any deadlines for delivery.
05
Obtain any necessary approvals from superiors or relevant departments.
06
Submit the completed emergency purchase request form to the procurement office.
Who needs emergency purchase request?
01
Departments or teams that encounter urgent or unplanned needs for goods or services.
02
Employees who require immediate resources to continue operations or resolve critical issues.
03
Managers and supervisors who oversee projects or situations requiring fast action.
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What is emergency purchase request?
An emergency purchase request is a formal document submitted to expedite the procurement of goods or services that are urgently needed due to unforeseen circumstances.
Who is required to file emergency purchase request?
Typically, any employee or department that encounters an urgent need for supplies or services that cannot wait for the usual procurement process is required to file an emergency purchase request.
How to fill out emergency purchase request?
To fill out an emergency purchase request, the requester should provide details such as the description of the item or service needed, the reason for the urgency, estimated cost, and any relevant approvals or documentation.
What is the purpose of emergency purchase request?
The purpose of an emergency purchase request is to ensure that essential goods or services can be acquired quickly to address urgent needs, thus minimizing disruption to operations.
What information must be reported on emergency purchase request?
The information that must be reported includes the requesting department, description of the goods or services, reason for emergency, cost estimate, urgency level, and any prior notifications or approvals from management.
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