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Accounts Payable Office Purchasing Card Departmental Agreement Custodian OSU ID# Account Manager Banner Log In Account Managers Backup / Business Manager Banner Log In Budget Authority (Chair/Director/Dean)

How to fill out purchasing card departmental agreement

How to fill out purchasing card departmental agreement:

1. Start by obtaining the purchasing card departmental agreement form from your organization's procurement department or website.
2. Read through the agreement carefully to understand the terms and conditions associated with using a purchasing card.
3. Fill in the required information in the form, such as your department's name, contact information, and account number.
4. Provide details about the procurement cardholder, including their name, job title, and contact information.
5. Specify the cardholder's supervisor or approving authority, who will be responsible for reviewing and approving the cardholder's purchases.
6. Indicate the appropriate spending and transaction limits for the cardholder, as per the organization's policies.
7. Include any special instructions or regulations that the cardholder should follow while using the purchasing card.
8. Sign and date the agreement, indicating your acceptance of the terms and conditions outlined.
9. Submit the completed purchasing card departmental agreement to the procurement department or the person in charge of managing purchasing cards.
10. Keep a copy of the agreement for your records.

Who needs a purchasing card departmental agreement:

1. Any department or organization that wishes to utilize purchasing cards for procurement purposes.
2. Organizations that want to streamline their purchasing processes and enable designated employees to make authorized purchases.
3. Departments that frequently make small or routine purchases and want to reduce the paperwork involved in traditional procurement methods.
4. Organizations that want to track and monitor their purchasing activities in a more efficient manner.
5. Institutions that want to implement internal controls and ensure compliance with policies and regulations in regards to purchasing transactions.

For pdfFiller’s FAQs

What is purchasing card departmental agreement?

The purchasing card departmental agreement is a contract between a department and a credit card company that outlines the terms and conditions of using purchasing cards for departmental purchases.

Who is required to file purchasing card departmental agreement?

All departments that plan to use purchasing cards for procurement purposes are required to file a purchasing card departmental agreement.

How to fill out purchasing card departmental agreement?

To fill out a purchasing card departmental agreement, the department must provide information about the authorized cardholders, spending limits, and controls for card usage.

What is the purpose of purchasing card departmental agreement?

The purpose of the purchasing card departmental agreement is to establish guidelines for using purchasing cards in a department, ensuring accountability and compliance with procurement policies.

What information must be reported on purchasing card departmental agreement?

The purchasing card departmental agreement must include details such as the names of authorized cardholders, spending limits, approval procedures, and compliance requirements.

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