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December 2014Facilities and Administrative Costs Primer The Research Foundation for The State University of New Worktable of Contents Introduction ....................................................................................................................................

How to fill out facilities and administrative costs

How to fill out facilities and administrative costs:

1. Gather all the necessary information and documentation related to the facilities and administrative costs. This may include invoices, receipts, contracts, and any relevant financial records.
2. Review the guidelines or instructions provided by the organization or institution that requires the reporting of facilities and administrative costs. Familiarize yourself with any specific requirements or categories that need to be included.
3. Start by identifying the direct costs associated with the facilities and administrative expenses. These could include rent or lease payments, utilities, maintenance, and repairs. Make sure to accurately calculate and allocate these costs based on the time period being reported.
4. Determine the indirect costs or overhead expenses that are applicable. These may include administrative salaries, office supplies, equipment, and other miscellaneous expenses necessary for the operation of the facilities. Again, accurately calculate and allocate these costs based on the time period being reported.
5. Enter the direct and indirect costs into the appropriate sections of the facilities and administrative costs report or form. Double-check your entries to ensure accuracy and completeness.
6. If required, provide any necessary explanations or justifications for certain costs. Some organizations may require additional documentation or supporting evidence for specific expenses.
7. Review the completed facilities and administrative costs form for any errors or omissions. Make any necessary corrections or additions before submitting the report.

Who needs facilities and administrative costs:

1. Organizations or institutions that receive federal funding or grants often require the reporting of facilities and administrative costs. This is to ensure proper accountability and transparency in the use of funds.
2. Research institutions, universities, and colleges that conduct federally funded projects may also be required to provide facilities and administrative cost reports.
3. Non-profit organizations that rely on government funding or grants may need to report facilities and administrative costs as part of their financial reporting requirements.

Note: The specific requirements for facilities and administrative costs reporting may vary depending on the funding agency, organization, or institution. It is recommended to consult the guidelines or reach out to the relevant authority for accurate and up-to-date information.

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What is facilities and administrative costs?

Facilities and administrative costs, also known as indirect costs, are expenses incurred by an organization in support of its activities, but are not easily attributable to a specific project or program.

Who is required to file facilities and administrative costs?

Organizations that receive funding from sponsors or grantors that allow for reimbursement of indirect costs are typically required to file facilities and administrative costs.

How to fill out facilities and administrative costs?

Facilities and administrative costs are typically calculated based on a predetermined rate established by the organization and submitted to the funding agency using the appropriate forms or templates.

What is the purpose of facilities and administrative costs?

The purpose of facilities and administrative costs is to recover the overhead expenses incurred by an organization in support of its activities.

What information must be reported on facilities and administrative costs?

The information reported on facilities and administrative costs typically includes the indirect cost rate, the base to which the rate is applied, and the total amount of indirect costs incurred.