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Maine Revenue ServicesElectronic Filing Specifications Form W2 Tax Year 2025 (Wages paid from 112025 to 12312025)Page 1 of 28REVISED November 20, 2025CONTENTS Introduction ............................................................................................................................................................................

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How to fill out w-2 specifications

01

Obtain a blank W-2 form from the IRS website or employer software.

02

Fill in the employer's information in Box a (Employer Identification Number) and Box b (Employer's name, address, and ZIP code).

03

Enter employee information in Box c (Employee's Social Security Number) and Box d (Employee's name, address, and ZIP code).

04

Enter the total wages earned in Box 1 (Wages, tips, other compensation).

05

Fill in Box 2 (Federal income tax withheld) with the total amount of federal tax withheld from the employee's wages.

06

Fill in Box 3 (Social Security wages) and Box 4 (Social Security tax withheld), ensuring to follow the respective wage and tax rates.

07

If applicable, complete Box 5 (Medicare wages and tips) and Box 6 (Medicare tax withheld).

08

Report any other relevant information such as retirement plan contributions in Box 12 (various codes for different types of compensation).

09

Ensure all information is accurate and double-check for any errors.

10

Provide a copy of the W-2 to the employee by the deadline (usually January 31) and file it with the IRS.

Who needs w-2 specifications?

01

Employees who receive wages, tips, or other compensation from their employer.

02

Employers who are required to report wages paid and taxes withheld to the IRS.

03

Tax preparers who prepare individual tax returns for employees.

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What is w-2 specifications?

W-2 specifications refer to the requirements and guidelines set by the IRS for employers to report wages paid and taxes withheld from employees during the tax year using Form W-2.

Who is required to file w-2 specifications?

Employers who pay their employees $600 or more in a calendar year are required to file W-2 forms for each employee to report the wages and taxes withheld to the IRS.

How to fill out w-2 specifications?

To fill out W-2 specifications, employers need to gather the necessary employee information, such as name, address, Social Security number, and total wages, and then complete the W-2 form by entering the data in the required fields accurately.

What is the purpose of w-2 specifications?

The purpose of W-2 specifications is to provide a standardized way for employers to report income and withholding information to both the IRS and employees for tax reporting purposes.

What information must be reported on w-2 specifications?

W-2 specifications must report the employee's total wages, tips, and other compensation, federal income tax withheld, Social Security wages and tax withheld, Medicare wages and tax withheld, and any other necessary information like retirement plan contributions or dependent care benefits.

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