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Mileage Justification Form The purpose of this form is to document mileage claimed when using a personal automobile for a business trip that is in excess of 1,000 miles (round trip). Flight Expense
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How to fill out mileage justification form the
How to fill out a mileage justification form:
01
Enter your personal information: Provide your full name, department or organization name, and contact details.
02
Enter travel details: Indicate the date and purpose of the trip for which you are requesting mileage reimbursement.
03
Record destination information: Specify the starting point and the destination of your trip, including the addresses.
04
Document mileage: Accurately record the starting and ending mileage of your vehicle using an odometer or mileage tracking app.
05
Calculate total mileage: Subtract the starting mileage from the ending mileage to determine the total distance traveled.
06
Calculate reimbursement amount: Multiply the total mileage by the approved reimbursement rate per mile to calculate the amount to be reimbursed.
07
Provide supporting documentation: Attach any supporting documents such as gas receipts, toll tickets, or parking receipts to support your claim.
08
Obtain supervisor approval: Obtain the signature and approval of your supervisor or authorized personnel responsible for approving mileage claims.
09
Submit the form: Submit the completed mileage justification form along with any supporting documents to the appropriate department or office responsible for processing reimbursements.
Who needs a mileage justification form:
01
Employees: Employees who use their own vehicles for work-related travel and want to claim reimbursement for mileage expenses need a mileage justification form.
02
Contractors: Independent contractors or consultants who need to claim reimbursement for mileage as part of their contract requirements may also require a mileage justification form.
03
Volunteers: Volunteers who use their personal vehicles for charitable or nonprofit organizations' activities and wish to be reimbursed for mileage may also need a mileage justification form.
Note: The specific individuals or organizations that require a mileage justification form may vary depending on the policies and procedures of each company or organization. It is advisable to consult with the appropriate department or supervisor to determine the exact requirements for filling out and submitting a mileage justification form.
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What is mileage justification form?
It is a form used to report the justification for mileage reimbursement.
Who is required to file mileage justification form?
Employees who are seeking reimbursement for business-related mileage.
How to fill out mileage justification form?
The form typically requires the date, starting location, destination, purpose of the trip, and total miles traveled.
What is the purpose of mileage justification form?
The purpose is to provide documentation for the reimbursement of business-related mileage.
What information must be reported on mileage justification form?
Date, starting location, destination, purpose of the trip, and total miles traveled.
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