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Office of the University Controller Florida State University Student Business Services 1500A University Center Tallahassee, FL 323062394 pH:(850)6449452 F:(850)6445142 StudentBusiness FSU.edu Procedure:
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How to fill out department expense refund
How to fill out department expense refund:
01
Obtain a department expense refund form from your organization's finance or accounting department.
02
Fill in your personal information, such as your name, employee ID, and department.
03
Indicate the purpose or reason for the expense refund. Provide a detailed description of the expenses incurred and the amount requested for reimbursement.
04
Attach all supporting documents, such as receipts, invoices, or payment confirmations, to validate your expenses.
05
Review the form and ensure all necessary sections are completed accurately. Double-check for any errors or omissions.
06
Submit the completed department expense refund form and supporting documents to the appropriate individual or department, as instructed by your organization's policies.
07
Keep a copy of the submitted form and supporting documents for your records.
08
Follow up with the finance or accounting department to track the progress of your expense refund request.
09
Await approval and reimbursement of the requested amount.
Who needs department expense refund?
01
Employees who have incurred expenses on behalf of their department and are eligible for reimbursement.
02
Individuals who have followed their organization's expense policy and guidelines for documenting expenses.
03
Anyone who wants to recover the out-of-pocket expenses that were necessary for their department's operations.
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