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Internal Disclosure of Wrongdoing Guidelines for CF Supervisors, DND Managers and EmployeesDraft January 2008Disclosure of Wrongdoing Guidelines for Department of National Defense (DND) Managers and

How to fill out internal disclosure of wrongdoing

How to fill out internal disclosure of wrongdoing:

1. Start by carefully reading and understanding your organization's policy or guidelines on reporting wrongdoing. Familiarize yourself with the process and any specific forms or documents required.
2. Gather all relevant information and evidence related to the wrongdoing. This may include documents, emails, photographs, or any other tangible evidence that supports your claim.
3. Ensure you have a clear understanding of the specific incident or wrongdoing you are reporting. Be concise and provide a detailed description of the incident, including dates, times, locations, and individuals involved.
4. Follow the designated reporting channels outlined in your organization's policy. This may involve reporting to a supervisor, manager, human resources department, or a designated ethics hotline. Submit the necessary documentation or forms as instructed.
5. Consider making a backup copy of your report and any supporting evidence for your own records. This can be helpful in case of any discrepancies or if further investigation is required.
6. Maintain confidentiality and refrain from discussing the details of your report with coworkers or other individuals who are not directly involved in the investigation process. This ensures the integrity of the investigation and protects all parties involved.

Who needs internal disclosure of wrongdoing?

1. Employees: Any employee who becomes aware of or suspects wrongdoing within the organization should utilize the internal disclosure of wrongdoing process. This can include issues related to dishonesty, fraud, harassment, unethical behavior, or any other violations of company policies.
2. Contractors and Suppliers: Individuals and organizations working closely with the company may also need to make use of the internal disclosure of wrongdoing process if they observe or suspect any misconduct or wrongdoing.
3. Third Parties: Customers, clients, or anyone who interacts with the organization may need to use the internal disclosure process if they have evidence or concerns regarding any unethical or illegal activities within the organization.

It is essential for organizations to have a robust internal disclosure of wrongdoing process in place to encourage transparency, address misconduct, and protect the interests and well-being of all parties involved.

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