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University of Central Florida Activity & Service Fee Business Office Purchase Request Form FY 2015 2016 Organization Name Allocation # or Budget Line Phone Email Address Advisor Name (print) Date

How to fill out purchase request form

How to fill out a purchase request form:

1. Start by gathering all the necessary information required for the form. This may include details such as the item or service being requested, the quantity needed, the estimated cost, and any specific supplier information.
2. Carefully read through the form to understand the instructions and requirements. Make sure you provide all the necessary information accurately to avoid delays or errors.
3. Begin by filling out the general information section of the form. This typically includes your name, department, contact details, and the date of the request.
4. Specify the details of the item or service being requested. Include the description, model number, or any other relevant information that can help in identifying the desired product or service.
5. Indicate the quantity of the item or service needed. This can be specified in units, pieces, hours, or any other appropriate measurement.
6. Provide the estimated cost of the item or service. This can often be determined through research or by contacting potential suppliers. It is important to provide a realistic cost to ensure proper budgeting and approval.
7. If there is a requested supplier, include their information, such as the company name, contact person, phone number, and email address. If no specific supplier is required, leave this section blank or state that the requestor is open to suggestions.
8. Review the completed form for accuracy and completeness. Make sure all the required fields are filled out and that the information provided is correct.
9. Obtain any necessary approvals or signatures as required by your organization's procedures. This may involve forwarding the form to a supervisor or manager for review and approval.
10. Submit the completed form as instructed by your organization's purchasing department. This may involve submitting a physical copy or using an online procurement system.

Who needs a purchase request form?

1. Employees who require purchasing equipment, supplies, or services for their department or organization.
2. Department heads or managers who need to authorize and track the purchasing requests made by their team members.
3. The purchasing department or procurement team responsible for managing and processing the purchase requests.

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What is purchase request form?

A purchase request form is a document used to request the purchase of goods or services within an organization.

Who is required to file purchase request form?

Employees or departments within an organization that need to make a purchase are required to file a purchase request form.

How to fill out purchase request form?

To fill out a purchase request form, one must provide details of the item or service to be purchased, the quantity needed, the estimated cost, and any justification for the purchase.

What is the purpose of purchase request form?

The purpose of a purchase request form is to ensure that purchases made within an organization are authorized, budgeted for, and aligned with the organization's goals.

What information must be reported on purchase request form?

Information such as item/service description, quantity, estimated cost, justification, budget code/account number, and approval signatures must be reported on a purchase request form.