Get the free CHAIN OF CUSTODY RECORD

WIDER BPH OFFICE OF LABORATORY SERVICES CHAIN OF CUSTODY RECORD Date Collected: TO BE COMPLETED BY SUBMITTER Time Collected: Collected By: (name) Submitting Agency Name: Description of Sample: Method

How to fill out chain of custody record

How to fill out a chain of custody record:

1. Begin by entering the date and time of the transfer or handling of the evidence. Be sure to include the exact time to accurately track the chain of custody.
2. Clearly document the name, title, and contact information (phone number, email address, etc.) of the person transferring the evidence.
3. Next, record the name, title, and contact information of the person receiving the evidence. This information is crucial for maintaining accountability throughout the chain of custody.
4. Provide a detailed description of the evidence being transferred. Include any identifying characteristics, such as serial numbers, markings, or other unique attributes.
5. Take note of the condition of the evidence at the time of transfer. Document any visible damage, tampering, or other notable observations.
6. If multiple items are being transferred, provide a breakdown of each item individually, ensuring that all items are accounted for.
7. After completing the transfer, it is essential to obtain the signature or initials of both the person transferring the evidence and the recipient. This confirms that the transfer took place and that both parties acknowledge the details recorded on the chain of custody record.
8. Store the completed chain of custody record in a secure location or file along with other relevant documentation.

Who needs a chain of custody record?

1. Law enforcement agencies often require the use of chain of custody records when handling evidence in criminal investigations. It helps to establish the authenticity and integrity of the evidence while ensuring its admissibility in court.
2. Forensic laboratories and medical facilities also rely on chain of custody records to maintain precise control over samples or specimens. This is crucial for accurate analysis and reliable results.
3. Legal professionals, such as attorneys and prosecutors, may necessitate chain of custody records to build a strong case and authenticate evidence during legal proceedings. These records help ensure that evidence has not been tampered with or compromised.
4. Organizations involved in compliance, such as regulatory bodies, auditors, or quality control teams, may require chain of custody records to demonstrate adherence to specific protocols or standards.
5. Additionally, businesses or individuals involved in sensitive transactions or the handling of valuable assets may opt to maintain chain of custody records to protect themselves legally and establish a clear record of ownership and responsibility.

For pdfFiller’s FAQs

How can I send chain of custody record to be eSigned by others?

When you're ready to share your chain of custody record, you can send it to other people and get the eSigned document back just as quickly. Share your PDF by email, fax, text message, or USPS mail. You can also notarize your PDF on the web. You don't have to leave your account to do this.

How do I edit chain of custody record online?

The editing procedure is simple with pdfFiller. Open your chain of custody record in the editor, which is quite user-friendly. You may use it to blackout, redact, write, and erase text, add photos, draw arrows and lines, set sticky notes and text boxes, and much more.

How do I make edits in chain of custody record without leaving Chrome?

Install the pdfFiller Google Chrome Extension to edit chain of custody record and other documents straight from Google search results. When reading documents in Chrome, you may edit them. Create fillable PDFs and update existing PDFs using pdfFiller.

What is chain of custody record?

The chain of custody record is a document that tracks the handling of evidence from the time it is collected to the time it is presented in court.

Who is required to file chain of custody record?

Law enforcement officials, forensic experts, and anyone involved in handling evidence is required to file a chain of custody record.

How to fill out chain of custody record?

The chain of custody record is filled out by documenting the date and time evidence was collected, who collected it, where it was found, and who handled it afterwards.

What is the purpose of chain of custody record?

The purpose of the chain of custody record is to ensure the integrity and authenticity of evidence by documenting its handling and custody.

What information must be reported on chain of custody record?

The chain of custody record must report the date and time of collection, the names of individuals involved in handling the evidence, and any relevant details about where and how the evidence was collected.