Get the free Petty Cash Accounts - Tacoma Public Schools - tacomaschools

BUSINESS SERVICES DIVISION PROCEDURES MANUAL REVISED DATE 08/2012 PETTY CASH ACCOUNTS INTRODUCTION Petty cash allocations are made to schools and departments to provide for small purchases not to

How to fill out petty cash accounts

How to fill out petty cash accounts?

1. Start by obtaining a petty cash voucher or form from your accounting department.
2. Clearly indicate the date and purpose of the transaction on the voucher.
3. Write your name or identification number as the custodian of the petty cash.
4. List the categories for which the petty cash will be used, such as office supplies, meals, or travel expenses.
5. Record the starting balance of the petty cash fund.
6. Keep track of each expense by writing down the date, amount, and description of the expenditure on the voucher.
7. Attach any relevant receipts or documentation to support the expenses.
8. Subtract the amount of each expenditure from the starting balance to calculate the remaining balance.
9. Once the petty cash fund has been used, request a reimbursement by submitting the completed voucher and any remaining receipts to the accounting department.

Who needs petty cash accounts?

1. Small businesses often use petty cash accounts for convenience and to handle small day-to-day expenses.
2. Retail stores may utilize petty cash accounts to provide change for customers or to quickly reimburse employees for minor purchases.
3. Schools or educational institutions might maintain petty cash accounts for teachers to cover small classroom expenses.
4. Non-profit organizations or charities may use petty cash accounts to facilitate small cash transactions related to their activities.
5. Any organization or individual that frequently deals with small cash expenses can benefit from having a petty cash account to streamline their financial processes.

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