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MINUTES of a Meeting of the Committee of Adjustment/Planning Advisory Committee
for the Township of North Frontenac, held Thursday, December 19, 2013, at the
Car/Mill Fire Hall, Upstairs Meeting Room,
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How to fill out minutes of a meeting:
01
Start by including the date, time, and location of the meeting at the top of the document.
02
Write down the names of those in attendance, including any guests or observers.
03
Begin the minutes with a brief summary of the meeting's purpose and agenda.
04
Take note of any motions or decisions made during the meeting, indicating who made the motion, who seconded it, and the outcome of the vote.
05
Include any important discussions or debates that occurred, capturing key points or arguments made by participants.
06
Write down any action items or tasks assigned during the meeting, along with the name of the person responsible and the deadline for completion.
07
End the minutes with a summary of any future meetings or next steps that were agreed upon.
08
Proofread the minutes for accuracy and clarity before distributing them to the attendees.
Who needs minutes of a meeting:
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Board members and executives: Minutes provide a record of decisions made and actions taken during the meeting, ensuring transparency and accountability.
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Employees and team members: Minutes help to communicate important updates and decisions from the meeting, ensuring everyone is aware of their roles and responsibilities.
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Stakeholders and shareholders: Minutes can serve as a reference document, allowing these individuals to understand the progress and direction of the organization.
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Auditors and regulators: Minutes provide evidence of compliance with legal or regulatory requirements, ensuring proper governance and transparency.
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Future attendees: Minutes can be used as a reference for individuals who were unable to attend the meeting, helping them stay informed about important discussions and decisions.
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What is minutes of a meeting?
Minutes of a meeting are a written record of what was discussed and decided during a meeting.
Who is required to file minutes of a meeting?
Typically, the person appointed as the secretary of the meeting is responsible for recording and filing the minutes.
How to fill out minutes of a meeting?
Minutes of a meeting should include details such as date, time, attendees, agenda items, discussions, decisions made, and any follow-up actions.
What is the purpose of minutes of a meeting?
The purpose of minutes is to provide a clear and concise record of the meeting proceedings, decisions, and actions taken for future reference.
What information must be reported on minutes of a meeting?
Information such as date, time, location, attendees, agenda items, discussions, decisions, and action items must be included in the minutes.
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