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CITY OF GREENACRES Council Agenda Memo 2015.03MP2.01 TO: Mayor and City Council Through: Wade Allah, City Manager Through: Thomas A. Hughes, Finance Director FROM: Monica Power, Purchasing Administrator
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How to fill out council agenda memo
How to fill out a council agenda memo:
01
Begin by clearly stating the purpose of the council agenda memo at the top of the document.
02
Include the date and time of the council meeting for which the agenda memo is being prepared.
03
List all the items or topics that need to be discussed and addressed during the council meeting.
04
Prioritize the items in the order of importance or urgency.
05
Provide a brief description or background information for each agenda item to ensure clarity and understanding.
06
Include any relevant documents, reports, or data that are necessary for the council members to review before the meeting.
07
Specify the expected duration or time allotment for each agenda item to help manage the meeting efficiently.
08
Make sure to leave space for additional notes, comments, or questions that may arise during the meeting.
09
Proofread the council agenda memo for any grammatical or spelling errors before distributing it to the council members and attendees.
Who needs a council agenda memo:
01
City council members: The council agenda memo serves as a valuable tool for the elected officials to have a structured understanding of what will be discussed and decided upon during the council meeting.
02
City staff and administrators: The council agenda memo helps the city staff to prepare and gather all the information, documents, and reports required for the council meeting.
03
Public/community members: The council agenda memo can also be made available to the general public or community members interested in attending or staying informed about the council meeting and its agenda.
By following these guidelines, individuals involved in the council meeting can effectively fill out a council agenda memo and ensure a well-managed and productive session.
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What is council agenda memo?
A council agenda memo is a document that outlines the items to be discussed or voted on during a council meeting.
Who is required to file council agenda memo?
The person or department responsible for organizing the council meeting is typically required to file the council agenda memo.
How to fill out council agenda memo?
The council agenda memo is typically filled out by listing each agenda item, providing a brief summary or background information, and indicating any necessary action to be taken.
What is the purpose of council agenda memo?
The purpose of the council agenda memo is to provide council members and other stakeholders with a clear understanding of the items to be addressed during the meeting.
What information must be reported on council agenda memo?
The council agenda memo should include the date and time of the meeting, a list of agenda items, any supporting documents or materials, and any necessary background information.
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