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DETERMINATION AND FINDINGS FOR A SINGLE AVAILABLE SOURCE PROCUREMENT Agency: Caption: Contractor: Contract Number: Expiration: Child and Family Services Agency Community Based Child Welfare Services

How to fill out single available source procurement

To fill out a single available source procurement, follow these steps:

1. Identify the need for a single available source procurement. This type of procurement is typically used when there is only one known source that can provide the required goods or services.
2. Begin by gathering all the necessary information about the procurement, including the specific goods or services needed, quantity required, and any other relevant specifications or requirements.
3. Conduct market research to ensure that there truly is only one available source for the procurement. This may involve reaching out to potential vendors, researching industry databases, or consulting with subject matter experts.
4. Once you have confirmed that there is only one available source, document the justification for using a single source procurement method. This justification should include a detailed explanation of why no other sources could provide the goods or services.
5. Ensure that the single available source procurement aligns with your organization's procurement policies and procedures. Seek necessary approvals from the appropriate internal stakeholders, such as the procurement department or management.
6. Prepare the required procurement documentation, including a description of the required goods or services, the estimated budget, and any specific terms or conditions.
7. Issue a request for proposal (RFP) or request for quotation (RFQ) to the identified source. Clearly outline the requirements, specifications, and evaluation criteria.
8. Review the responses received from the single source and evaluate them based on predefined criteria. This evaluation process should be fair, transparent, and in line with your organization's procurement principles.
9. Negotiate the terms and conditions with the identified source, if required. This negotiation process should aim to achieve the best value for your organization while maintaining a mutually beneficial relationship.
10. Once an agreement has been reached, document the procurement contract, ensuring that all terms and conditions are clearly defined.

Who needs single available source procurement?

Organizations or individuals that require goods or services for which there is only one known source may need to utilize single available source procurement. This could be due to factors such as exclusive partnerships, specialized expertise, or unique product offerings. It is essential to carefully evaluate the need for single available source procurement and ensure that it complies with applicable regulations and guidelines.

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What is single available source procurement?

Single available source procurement is a purchasing method in which there is only one vendor capable of providing the required goods or services.

Who is required to file single available source procurement?

Government agencies or organizations that follow procurement regulations may be required to file single available source procurement.

How to fill out single available source procurement?

To fill out single available source procurement, gather information about the vendor, the goods or services needed, the justification for single source selection, and any other required documentation.

What is the purpose of single available source procurement?

The purpose of single available source procurement is to procure goods or services efficiently when there is only one vendor capable of meeting the requirements.

What information must be reported on single available source procurement?

Information such as vendor details, justification for single source selection, and the goods or services being procured must be reported on single available source procurement.