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Republic of the Philippines NATIONAL FOOD AUTHORITY Ca marines SUR Provincial Office PROVINCIAL BIDS AND AWARDS COMMITTEE Ref: Small Value Procurement Invitation No. 2015 06 INVITATION TO SUBMIT QUOTATION
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How to fill out an invitation to submit a quotation:

01
Start by carefully reading the invitation. Understand the requirements, specifications, and any specific instructions mentioned.
02
Provide your business information, including your company name, address, contact details, and any relevant registration or certification numbers.
03
Clearly state the purpose of the quotation by including the project name, reference number, and the date of the invitation.
04
Identify the required products or services being requested. Be specific and detailed, and ensure that your quotation meets the stated needs.
05
Include pricing information, including unit costs, quantities, and any applicable discounts or additional charges.
06
Provide a breakdown of any additional costs, such as taxes, shipping, or installation fees if applicable. Ensure transparency in your pricing.
07
State the payment terms and conditions, including the payment schedule, accepted payment methods, and any relevant payment deadlines or terms.
08
Clearly mention any terms and conditions that apply to the quotation, such as validity period, warranty or guarantee details, and any specific contractual obligations.
09
Indicate the submission deadline by which the quotation must be received. Pay attention to any specific submission instructions, delivery methods, or required document formats.
10
Finally, attach any supporting documents or additional information that may be required, such as product brochures, company profiles, or references.

Who needs an invitation to submit a quotation?

01
Businesses or individuals issuing tenders or requesting proposals for goods or services usually require an invitation to submit a quotation.
02
Government agencies, organizations, or companies that have specific procurement processes in place often issue invitations to ensure competitive bidding and transparent selection.
03
Contractors, suppliers, vendors, or service providers looking to provide their products or services to an entity or organization typically need an invitation to submit a quotation in order to participate in the procurement process.
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Invitation to submit quotation is a formal request for vendors to provide quotes for goods or services.
Government agencies, organizations, or businesses looking to procure goods or services from vendors are required to file invitation to submit quotation.
To fill out an invitation to submit quotation, include details such as the scope of work, specifications, deadline for submission, terms and conditions, and contact information.
The purpose of invitation to submit quotation is to solicit competitive pricing from vendors for goods or services needed by the issuer.
Information such as the scope of work, specifications, deadline for submission, terms and conditions, contact information, and any additional requirements must be reported on the invitation to submit quotation.
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