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1 Republic of the Philippines NATIONAL FOOD AUTHORITY Region V Legal City REGIONAL BIDS AND AWARDS COMMITTEE Ref: Small Value Procurement Invitation No. 2012 INVITATION TO SUBMIT QUOTATION NOTICE
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How to fill out invitation to submit quotation
How to fill out an invitation to submit a quotation:
01
Start by reading the invitation carefully to understand the requirements and guidelines provided.
02
Fill out the header section of the invitation, which typically includes the name and contact details of your company or organization.
03
State the purpose of the invitation clearly, whether it is for a specific project, procurement, or any other reason.
04
Indicate the deadline for submitting the quotation. Make sure to adhere to this deadline to avoid any disqualification.
05
Provide a detailed description of the goods, services, or work required, including any specifications, quantities, or quality standards.
06
Specify the desired delivery or completion date, as well as any payment terms or conditions.
07
Include any mandatory documents or information that the recipient must submit along with the quotation.
08
If applicable, mention any evaluation criteria that will be used to assess the submitted quotations.
09
Clearly state the contact person's name, position, and contact details in case of any clarifications or questions.
10
Review the completed invitation to ensure accuracy, clarity, and compliance with the requirements before sending it out.
Who needs an invitation to submit a quotation?
01
Businesses or individuals who provide goods or services.
02
Contractors, suppliers, or vendors who are capable of fulfilling the requirements mentioned in the invitation.
03
Organizations or government entities that are looking to procure or contract services from external entities.
04
Anyone who wishes to participate in a competitive bidding process to secure a project or contract.
05
Industry professionals seeking opportunities to showcase their capabilities and competitiveness.
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What is invitation to submit quotation?
Invitation to submit quotation is a formal request sent by a company or organization to potential suppliers inviting them to submit a quotation for specific products or services.
Who is required to file invitation to submit quotation?
The procurement department or purchasing team within a company is usually responsible for filing the invitation to submit quotation.
How to fill out invitation to submit quotation?
Invitation to submit quotation typically includes details such as the required products or services, submission deadline, evaluation criteria, and contact information for inquiries.
What is the purpose of invitation to submit quotation?
The purpose of invitation to submit quotation is to gather competitive quotes from potential suppliers to ensure the best value for the company.
What information must be reported on invitation to submit quotation?
Information such as product or service description, quantity required, delivery schedule, terms and conditions, evaluation criteria, and contact information should be included in the invitation to submit quotation.
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