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United States Environmental Protection Agency Preventive Maintenance Card File for Small Public Water Systems Using Ground Water Log Cards Office of Water (4606M) EPA 816B04002 December 2004 www.epa.gov/safewater
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How to fill out preventative maintenance card file
How to fill out a preventative maintenance card file:
01
Start by gathering all relevant information about the equipment or asset that needs maintenance. This may include the purchase date, serial number, model number, and any other identifying details.
02
Create a filing system that organizes the maintenance cards in a logical manner. This could be alphabetical, numerical, or based on the type of equipment.
03
Label each maintenance card with the equipment's name or identifier. This will make it easier to locate and track the maintenance history for each individual item.
04
On the maintenance card, record the date of each maintenance activity or inspection. This includes both routine preventative maintenance and any repairs or replacements that occur.
05
Note down the specific tasks performed during each maintenance activity. This can include things like lubricating parts, changing filters, testing functionality, or inspecting for potential issues.
06
Include the name or initials of the person who performed the maintenance or inspection. This helps to track accountability and identify patterns or trends in maintenance needs.
07
If applicable, record the cost of the maintenance activity. This could include the cost of parts, labor, or any other expenses associated with the maintenance and repair.
08
Keep the preventative maintenance card file up to date by regularly updating and adding new maintenance records as they occur.
Who needs a preventative maintenance card file?
01
Facilities or building managers who oversee the maintenance of multiple equipment or asset types in a commercial or industrial setting.
02
Maintenance departments within organizations that are responsible for managing and tracking maintenance activities for various equipment.
03
Service providers or contractors who perform preventative maintenance for their clients and need a systematic way to record and track their work.
Note: The need for a preventative maintenance card file may vary depending on the size and complexity of the maintenance operations. It is always beneficial to have a centralized system for tracking maintenance activities to ensure timely and effective preventative measures are taken.
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What is preventative maintenance card file?
Preventative maintenance card file is a record-keeping system used to track maintenance activities and schedules for equipment and machinery.
Who is required to file preventative maintenance card file?
Maintenance staff or technicians responsible for the upkeep of equipment are required to file preventative maintenance card file.
How to fill out preventative maintenance card file?
To fill out preventative maintenance card file, record maintenance activities, dates, and any issues found during inspections.
What is the purpose of preventative maintenance card file?
The purpose of preventative maintenance card file is to ensure that equipment is well-maintained, reduce breakdowns, and prolong the lifespan of machinery.
What information must be reported on preventative maintenance card file?
Information reported on preventative maintenance card file includes equipment details, maintenance activities, dates, and technician signatures.
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