Get the free Narrative on PurchasingDisbursements - Warwick School District - warwickschools

PURCHASING PROCEDURE Narrative on Purchasing/Disbursements All operating, grant and capital project items are processed through the same purchasing/disbursement system. Warwick Public Schools uses

How to fill out narrative on purchasingdisbursements

How to fill out narrative on purchasingdisbursements:

1. Begin by providing a thorough description of the items or services that were purchased. This should include details such as the quantity, cost, and any relevant tax or shipping information.
2. Include the purpose for which the purchases were made. Explain how they align with the goals and objectives of the organization or department.
3. Clearly outline the process that was followed for selecting the vendors or suppliers. This may involve obtaining multiple quotes, conducting research, or seeking recommendations.
4. Describe any negotiations that took place and how the final terms and conditions were agreed upon.
5. Explain how the purchases were authorized, whether it was through a specific individual or a committee.
6. Provide a breakdown of the funding source for the purchases. This could be from a specific budget or grant.
7. Include any supporting documentation, such as receipts or invoices, to substantiate the purchases and their costs.

Who needs narrative on purchasingdisbursements:

1. Finance departments or accounting teams who need to accurately record and track expenses.
2. Auditors or regulatory bodies who require documentation for compliance purposes.
3. Managers or supervisors who need to review and approve purchases made by their team.
4. Grantors or funding agencies who need to ensure that funds are being used appropriately and in alignment with grant guidelines.
5. Internal or external stakeholders who may have an interest in understanding the organization's purchasing practices.

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