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REQUEST FOR QUOTATION To, GAIL WEBSITE VENDOR, India Vendor Code : 101019938 RFQ No. GAIL/PA07/16844/3200041529/SKY Date:10.03.2008 RFQ Due on : 08.04.2008 at 14:00 Hrs IST Tender Opening Date : 08.04.2008
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How to fill out request for quotation

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How to fill out a request for quotation:

01
Start by obtaining the necessary forms or templates for a request for quotation (RFQ) from the procurement department or an authorized source. These forms usually outline the required information that needs to be provided.
02
Fill in the basic details of the RFQ, such as your company name, contact information, and any specific identification numbers or codes that may be required. Make sure to include a clear title or description for the goods or services for which you are requesting a quotation.
03
Clearly state the quantity or volume of the goods or services needed. This could be in specific units, such as pieces or kilograms, or it could be in estimated quantities if the exact amount is not yet determined.
04
Specify the desired delivery dates or timelines for the items or services. Include any important details regarding the logistics, such as the expected delivery location or any specific requirements for transportation.
05
Provide detailed specifications or requirements for the goods or services requested. This may include technical specifications, quality standards, or any special features or qualifications that the vendor should possess.
06
Mention any additional terms and conditions that may apply to the request, such as payment terms, warranty requirements, or specific contractual obligations. It is important to be clear and comprehensive in outlining these terms to ensure there are no misunderstandings later on.
07
Finally, include any attachments or supporting documents that are relevant to the request. This could include drawings, technical documents, or any other information that may assist the vendors in providing an accurate quotation.

Who needs a request for quotation?

01
Companies or organizations that require goods or services from external vendors. This could include anything from raw materials and components for manufacturing, to professional services such as consulting or maintenance.
02
Procurement departments or purchasing teams within companies who are responsible for sourcing and acquiring the necessary goods or services.
03
Government agencies or public institutions that need to follow a formal process for procurement in order to ensure transparency and fair competition.
Remember, a well-prepared request for quotation is crucial in obtaining accurate and competitive quotes from potential vendors, which ultimately helps in making informed decisions and achieving cost-effective procurement.
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Request for quotation is a document used in procurement to request quotes from suppliers for the purchase of goods or services.
The purchasing department or procurement team is typically responsible for filing a request for quotation.
To fill out a request for quotation, one must specify the goods or services needed, the quantity required, delivery terms, and any other relevant information for suppliers to provide accurate quotes.
The purpose of a request for quotation is to gather competitive pricing from suppliers to ensure the best value for the organization.
Information such as product or service description, quantity, quality requirements, delivery schedule, and any terms and conditions should be reported on a request for quotation.
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