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Policy Council Meeting MINUTES DRAFT SEPTEMBER 13, 2014 9:22 AM EDDIE RICHARDSON CENTER 1110 40th St Lubbock, TX MEETING CALLED BY Ernest Moreno TYPE OF MEETING Policy Council Meeting NOTE TAKER Kali
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Start by gathering all the necessary materials such as the meeting agenda, previous minutes, and any relevant documents or reports.
02
Begin by writing the date and time of the meeting at the top of the minutes. Include the name and position of the person who will be taking the minutes.
03
Create a section for attendees, listing the names and titles of everyone present at the meeting. If there are any absentees, note that as well.
04
Write a brief summary or overview of the meeting's purpose or main topics. This can be done in bullet points or short sentences.
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For each agenda item, include the topic or title, along with a concise summary of what was discussed. Be sure to mention any decisions or actions taken during the meeting.
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Use clear and concise language while taking notes. Avoid using excessive jargon or technical terms, unless necessary for accuracy.
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If there are any presentations or reports discussed during the meeting, include relevant details such as the presenter's name, key points, and any attachments or visuals used.
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Record any important discussions, debates, or concerns raised by attendees. Note any agreements or disagreements, and highlight any action items or next steps.
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End the minutes by summarizing any concluding remarks or important announcements made by the meeting chair or attendees.

Who needs September minutes - SPCAA:

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Members of the SPCAA (e.g., board members, volunteers, staff) may need the September minutes to stay informed about the discussions, decisions, and actions taken during the meeting.
02
Individuals who were unable to attend the September meeting but have a vested interest in the SPCAA's activities may want to review the minutes to stay updated and contribute to future discussions.
03
Stakeholders or external partners collaborating with the SPCAA may request the September minutes to understand the organization's progress, goals, and plans for the future.
Remember, the content of the minutes and their distribution may vary depending on the specific requirements and policies of the SPCAA.
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