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EXTRA INTEGRATED REPORT 2012 NOTES TO THE FORM OF PROXY Notes to the form of proxy (which include, inter alia, a summary of the rights established by section 58 of the Companies Act, No. 71 of 2008,

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1. Start by reviewing the form: Before filling out the notes section of the form, it is essential to carefully review the form itself. Familiarize yourself with the different sections and fields that need to be completed.
2. Understand the purpose of the notes: Determine why the form includes a notes section. The notes section is usually provided for additional information that may be relevant to the form or to provide any clarifications or explanations.
3. Be concise and specific: When filling out the notes, it is important to be concise and specific. Clearly state the information you want to convey, ensuring it is relevant to the form and necessary for the intended recipient.
4. Use clear and legible handwriting: If you are filling out the form manually, make sure that your handwriting is legible. Illegible handwriting can lead to misinterpretation of your notes, causing confusion or delays.
5. Use bullet points or paragraphs: Organize your notes in a clear and logical manner. You can use bullet points or paragraphs to separate different pieces of information, making it easier for the reader to understand and interpret your notes.
6. Include relevant details: Provide relevant details in your notes that will help the recipient understand the context or any specific instructions. This may include dates, names, reference numbers, or any other information that may be required to complete the form accurately.

Who needs notes to the form:

1. Applicants: If you are completing a form as an applicant, you may need to provide additional information, explanations, or clarifications through the notes section. This can help ensure that your application is complete and accurately represents your circumstances.
2. Administrators or reviewers: Individuals responsible for reviewing or processing the form may need notes to gain a better understanding of the information provided. The notes can provide additional context or explanations, making it easier for the reviewer to make an informed decision or take the appropriate actions.
3. Recipients of the form: Depending on the purpose of the form, the intended recipients may need notes to understand any special requests, instructions, or specific details that are not explicitly covered in the other sections of the form.

By following these steps and understanding who may need the notes, you can effectively fill out the notes section of a form and ensure that the information you provide is clear, concise, and relevant.

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