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Final Draft 10/08/2014 PB minutes. Minutes Town of Waldorf Planning Board Meeting October 8, 2014, Roll Call and Call to Order The meeting was called to order by Chairman Seth Hall at 7:04 p.m. in

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1. Start by including the date and time of the meeting at the top of the minutes.
2. Next, write down the names of the attendees, including any officials or guests present.
3. Begin recording the proceedings of the meeting, noting the topics discussed and any actions taken.
4. Clearly document any motions made, including who made the motion, who seconded it, and whether it was approved or rejected.
5. Take note of any important decisions made or resolutions passed during the meeting.
6. Include any relevant comments or discussion points raised by attendees.
7. If any presentations or reports were given, summarize the key points in the minutes.
8. Make sure to record any votes or roll-calls that were taken during the meeting.
9. Add any additional comments or clarifications that may be necessary for future reference.
10. Review and proofread the minutes to ensure accuracy before sharing them with the relevant parties.

Who Needs Minutes - Town of:

1. Town officials and employees: Minutes are essential for keeping a record of the decisions, actions, and discussions that take place during town meetings. They serve as a valuable reference for officials and employees in the future.
2. Residents and citizens: Minutes provide transparency and accountability, allowing the residents to stay informed about the decisions and actions taken by their town officials.
3. Legal and regulatory bodies: Minutes can be required by legal and regulatory bodies to verify compliance with laws and regulations. They can also be used as evidence in legal disputes or audits.
4. Media and journalists: Minutes can be used by media professionals and journalists to report on the happenings of a town meeting accurately.
5. Researchers and historians: Minutes serve as valuable resources for researchers and historians studying the history, governance, and development of a town.

By following the steps mentioned above, anyone can effectively fill out minutes for a town meeting, ensuring accurate documentation and transparency in decision-making processes.

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