Get the free NOTES ON PROXY FORM

THE UNIVERSITY OF HONG KONG CONVOCATION Ordinary General Meeting Thursday, June 25, 2015, NOTES ON PROXY FORM 1. If you are unable or do not intend to attend the Ordinary General Meeting, you may,

How to fill out notes on proxy form

How to fill out notes on proxy form:

1. Begin by carefully reading the proxy form instructions provided. These instructions will outline the specific sections and information that need to be included in the notes on the proxy form.
2. Start by writing down the date and your full name at the top of the notes section. Make sure to use clear and legible handwriting.
3. Write down the name of the proxy holder or agent, if applicable, along with their contact information. This is important as it allows for easy identification of the authorized person who will be acting on your behalf.
4. Include a detailed description of the items or matters that you want the proxy holder to address or vote on during the meeting. This could include specific resolutions, agenda items, or any other relevant topics that need to be addressed.
5. If there are any special instructions or conditions that you want the proxy holder to follow, make sure to clearly state them in the notes section. This could include restrictions, preferences, or any other specific requirements that you have.
6. It is important to review and edit your notes before finalizing them. Make sure they accurately reflect your intentions and are clear and concise in their content.
7. Once you have reviewed and confirmed that the notes on the proxy form are accurate, sign and date them at the bottom to indicate your consent and authorization.
8. Keep a copy of the completed proxy form with the notes for your records.

Who needs notes on proxy form:

1. Shareholders or members who are unable to attend a meeting in person and want to have their voice heard or their vote counted.
2. Individuals who are appointing a proxy holder or agent to represent them at a meeting and want to provide specific instructions or guidance on how to vote or act on their behalf.
3. People who want to ensure that their interests, concerns, or wishes are communicated effectively during the meeting, even if they are not physically present.

For pdfFiller’s FAQs

What is notes on proxy form?

Notes on proxy form is a document that allows a shareholder to appoint a proxy to vote on their behalf at a meeting.

Who is required to file notes on proxy form?

Shareholders who are unable to attend a meeting in person but wish to have their vote represented.

How to fill out notes on proxy form?

Fill out the required information such as shareholder details, proxy details, meeting details, and voting instructions.

What is the purpose of notes on proxy form?

The purpose of notes on proxy form is to ensure that shareholders have a way to participate in meetings and have their votes counted.

What information must be reported on notes on proxy form?

Information such as shareholder name, address, number of shares, proxy name, meeting date, voting instructions.

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