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Meeting Professionals International Northern California Chapter (MPI NCC)
ANNUAL GALA & SILENT AUCTION 20152016 Venue Request for Proposal (RFP)
The second most heavily attended event of the program
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How to fill out annual gala amp silent
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Start by gathering all the necessary information for the annual gala and silent auction. This includes the date, time, and location of the event, as well as any themes or specific details that need to be included.
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Create a detailed timeline or checklist to ensure that all tasks are completed in a timely manner. This can include things like sending out invitations, securing sponsors, organizing the silent auction items, and coordinating with vendors.
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Determine the budget for the event and allocate funds appropriately. This may involve estimating costs for venue rental, catering, decorations, entertainment, and any additional expenses that may arise.
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Set up an online registration system or ticketing platform to streamline the process of selling tickets for the event. This can also help in keeping track of attendees and collecting necessary information.
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Create a sponsorship package to attract potential sponsors and donors. This can include different levels of sponsorship with corresponding benefits, such as logo placement, recognition at the event, or promotional opportunities.
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Assemble a team of dedicated volunteers or committee members to assist with various tasks leading up to and during the event. This can help lighten the workload and ensure that everything runs smoothly.
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Coordinate with vendors, such as caterers, florists, and entertainment providers, to ensure that all aspects of the event are organized and executed according to plan.
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Prioritize the silent auction aspect of the event by sourcing and securing enticing items or experiences for participants to bid on. Reach out to local businesses, artists, or individuals who may be interested in contributing to the auction.
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On the day of the event, make sure to have a clear plan for setup, registration, and check-in. Ensure that all necessary materials, such as name tags, programs, and signage, are readily available.
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