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Page 1 of 2 BASES CONVERSION AND DEVELOPMENT AUTHORITY 2/F Bonifacio Technology Center, 31st Street Bonifacio Global City, Lagoon City Tel. No.: 5751700 LOC. 1782/1784 Fax No.: 8161030 REQUEST FOR

How to fill out request for quotation

Point by point guide on how to fill out a request for quotation:

1. Start by gathering all the necessary information: Make sure you have all the details required for the quotation, such as the product or service you are requesting, quantities needed, specifications, delivery requirements, and any other relevant information.
2. Identify potential suppliers: Research and identify potential suppliers who can fulfill your requirements. This can be done through online directories, industry networks, or recommendations from colleagues and business partners.
3. Contact the suppliers: Reach out to the selected suppliers and request a quotation. Provide them with a detailed description of your requirements, including any technical specifications, delivery dates, and any other essential information.
4. Request for a written quotation: Ask the suppliers to provide a written quotation, preferably in a standardized format that includes all the necessary details. This will make it easier for you to compare the different quotations later on.
5. Review the quotations: Once you receive the quotations, carefully review them. Pay attention to the pricing, lead times, payment terms, and any additional conditions mentioned by the supplier. Make sure all requested information is included.
6. Compare and analyze: Compare the quotations from different suppliers and analyze them based on factors such as price, quality, reliability, reputation, and previous experience with the supplier. Consider asking for samples or references if needed.
7. Seek clarification if necessary: If any aspect of the quotation is unclear, reach out to the supplier and ask for clarification. It's essential to have a clear understanding of all the terms and conditions before making a decision.
8. Make a decision: Based on your analysis and the suitability of each supplier, make a decision on which quotation best meets your requirements. Consider factors such as price, quality, delivery time, and the reputation of the supplier.
9. Communicate your decision: Once you have chosen a supplier, inform them about your decision and provide any additional information they may need to proceed with the order. It's important to maintain clear and open communication throughout the process.

Who needs a request for quotation?

A request for quotation is essential for anyone who wishes to purchase goods or services from external suppliers. It is often used in business-to-business (B2B) transactions, where companies need to compare prices and other terms before making a purchasing decision. Requesting quotations helps in ensuring transparency, evaluating supplier suitability, and ultimately making an informed choice. Whether you are a small business owner, a purchasing manager, or an individual looking for specific products or services, a request for quotation can streamline the procurement process and enable you to make a well-informed decision.

For pdfFiller’s FAQs

What is request for quotation?

Request for Quotation (RFQ) is a document used in procurement to solicit quotes from suppliers for purchases of goods or services.

Who is required to file request for quotation?

Any organization or individual looking to purchase goods or services from suppliers is required to file a request for quotation.

How to fill out request for quotation?

To fill out an RFQ, one must include detailed specifications of the goods or services required, quantity needed, delivery requirements, pricing information, and any other relevant terms and conditions.

What is the purpose of request for quotation?

The purpose of an RFQ is to gather competitive bids from suppliers in order to select the best overall value for a purchase.

What information must be reported on request for quotation?

A request for quotation must include details such as the name of the buyer, description of the goods or services needed, quantity required, delivery timeframes, pricing information, and any specific requirements or terms.

How do I make changes in request for quotation?

With pdfFiller, you may not only alter the content but also rearrange the pages. Upload your request for quotation and modify it with a few clicks. The editor lets you add photos, sticky notes, text boxes, and more to PDFs.

How do I fill out request for quotation using my mobile device?

Use the pdfFiller mobile app to complete and sign request for quotation on your mobile device. Visit our web page (https://edit-pdf-ios-android.pdffiller.com/) to learn more about our mobile applications, the capabilities you’ll have access to, and the steps to take to get up and running.

How can I fill out request for quotation on an iOS device?

Download and install the pdfFiller iOS app. Then, launch the app and log in or create an account to have access to all of the editing tools of the solution. Upload your request for quotation from your device or cloud storage to open it, or input the document URL. After filling out all of the essential areas in the document and eSigning it (if necessary), you may save it or share it with others.