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AGENDA ITEM ST. JOHNS COUNTY BOARD OF COUNTY COMMISSIONERS 20 Deadline for Submission Wednesday 9 a.m. Thirteen Days Prior to BCC Meeting 9/1/2015 BCC MEETING DATE TO: Michael D. Wan chick, County
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How to fill out disposal of records:

01
Identify the types of records that need to be disposed of. This includes both physical records (such as paper documents, files, and forms) and electronic records (such as emails, databases, and digital files).
02
Determine the appropriate disposal method for each type of record. Some records may need to be shredded or physically destroyed, while others can be deleted or permanently erased from electronic systems.
03
Follow any legal or regulatory requirements for record disposal. This may include adhering to specific retention periods or obtaining approvals or authorizations before disposing of certain sensitive or confidential records.
04
Document the disposal process. Keep a record of what records are being disposed of, when they are being disposed of, and how they are being disposed of. This documentation can serve as proof of compliance with disposal regulations if needed in the future.
05
Train and educate staff on proper record disposal procedures. Ensure that employees are aware of the importance of proper record disposal, understand the procedures to follow, and know where to seek guidance or clarification if needed.

Who needs disposal of records?

01
Organizations and businesses in various industries need disposal of records. This includes government agencies, healthcare providers, financial institutions, legal firms, educational institutions, and many others.
02
Individuals and households may also need disposal of personal records, such as old bank statements, tax documents, or medical records.
03
Any entity or individual that handles sensitive or confidential information has a responsibility to dispose of records properly to protect privacy, prevent identity theft, and maintain compliance with applicable laws and regulations.
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Disposal of records is the process of getting rid of old or unnecessary records in a secure and systematic manner.
Businesses and organizations that handle sensitive information and have records management policies in place are required to file disposal of records.
Disposal of records forms can typically be filled out online or submitted through a designated records management system.
The purpose of disposal of records is to ensure that sensitive information is securely destroyed when it is no longer needed, in compliance with data protection regulations.
Information such as the type of records being disposed of, the method of disposal, and the reason for disposal must be reported on disposal of records forms.
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