Get the free Notice of Extraordinary General MeetingProxy Form - New Standard bb

NEW STANDARD ENERGY LIMITED ACN 119 323 385 NOTICE OF EXTRAORDINARY GENERAL MEETING TIME: 10.00am (WST) DATE: 4 August 2015 PLACE: BDO, Ground Level, 38 Station St, Subrace, Western Australia 6008

How to fill out notice of extraordinary general

How to fill out a notice of extraordinary general:

1. Start by identifying the purpose of the extraordinary general meeting. Determine if it is for a specific decision or for general matters that require shareholder input.
2. Clearly state the date, time, and location of the meeting. Ensure that it is convenient for all shareholders to attend and provide any necessary information for virtual or remote participation.
3. Include a brief agenda outlining the topics that will be discussed and any decisions that need to be made during the meeting. This will help the shareholders understand the purpose and importance of attending.
4. Provide any relevant background information or documentation that will be referenced during the meeting. This may include financial reports, proposed resolutions, or any other material that is essential for shareholders to review before the meeting.
5. Clearly explain the process for proxy voting or absentee voting if applicable. Provide instructions on how shareholders can participate and exercise their voting rights if they are unable to attend the meeting in person.
6. Include any additional instructions or requirements for attending the meeting, such as registration procedures or rules for speaking during the meeting. This will ensure a smooth and organized event.
7. Make sure to include contact information for any inquiries or clarifications. Provide an email address or phone number where shareholders can reach out for any questions they may have regarding the notice or meeting.
8. Once the notice is complete, distribute it to all shareholders within the required timeframe according to the company's bylaws or applicable regulations.

Who needs notice of extraordinary general?

1. Shareholders of the company: Notice of extraordinary general is crucial for shareholders as it informs them about important matters that will be discussed and decided upon during the meeting. It allows them to exercise their rights and actively participate in the decision-making process of the company.
2. Board of Directors: The board needs the notice to properly plan and organize the extraordinary general meeting. It helps them ensure that all necessary information and materials are provided to the shareholders and that the meeting is conducted in compliance with the company's bylaws and regulations.
3. Regulatory Authorities: In some jurisdictions, companies may be required to provide notice of extraordinary general to regulatory authorities as a part of regulatory compliance. This ensures transparency and allows authorities to monitor the activities and decision-making of the company.

For pdfFiller’s FAQs

What is notice of extraordinary general?

The notice of extraordinary general is a formal communication sent to all shareholders informing them of a special meeting that is taking place outside of the regular annual general meeting.

Who is required to file notice of extraordinary general?

The board of directors or the company secretary is typically responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice of extraordinary general should include the date, time, location, agenda, and purpose of the meeting. It should also be sent to all shareholders in accordance with company bylaws.

What is the purpose of notice of extraordinary general?

The purpose of the notice is to inform shareholders of important matters that require their attention or approval, such as major decisions or changes to the company's governance.

What information must be reported on notice of extraordinary general?

The notice should include details of the meeting, any resolutions to be voted on, and any supporting documentation or background information that shareholders may need to make informed decisions.

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